Designation:
- PA to Group Director Strategy & Exec. Business Development (Al Fara’a Group) | Oct 19 to Oct 20
- PA to Vice President & Executive Business Development (Al Fara’a Gen. Cont.) | Mar 18 to Oct 19
- Executive Business Development (Al Fara’a Gen. Cont.) | Dec 17 to Mar 18

Department: Group Directory Office, VP Office, Business Development, Tender and General Management

Personal Assistant:
• Report to Group Director Strategy for Group and Vice President for Al Fara’a Gen. Cont.
• Act as backup for PA to various Directors / Managers in their absence.
• Act as a first point of contact between the employees and all external personnel.
• Screening emails / phone calls and directing / distribute as required.
• Handle requests and queries appropriately.
• Manage diary and organise meetings and appointments, assessing the priority and reallocation as necessary and ensure that Director / VP is well prepared for the meeting.
• Prepare agendas, pre-meeting briefings and meeting papers.
• Process correspondence, ensuring that incoming / outgoing correspondence is dealt with by the Director/VP or on behalf of the Director/VP or other manager/s as appropriate.
• Produce reports and presentations.
• Maintain Director’s / VP’s office systems, including data management, contacts and filing (Soft / Hard).
• Assist Director / VP in researching and following up with action on matters which fall within the responsibility – chasing responses, triggering follow-up action.
• Implement and maintain procedures/administrative systems.
• Upload / download documents from ACONEX.
• Follow up with heads of Group subsidiaries for submission and collection of payment certificates.
• Follow up with the heads of Group subsidiaries for the monthly payments from the Client.
• Coordinate with heads of Group subsidiaries for the smooth operation as and when required.
• Coordinate with various department (i.e. Purchase/Procurement / Commercial / Operations / Audit / Accounts) to speed up the process as and when required.
• Coordinate with HR, Admin & Payroll department for Visas, Salary, Settlement issues.
• Meet with Subcontractors / Suppliers for various issues and providing brief information to the GD for action.
• Identify priorities, emergencies and important issues in connection with the day-to-day business needs.
• Coordinate with group companies for day to day activities.
• Travel and hotel arrangements as and when required.
• Monitor hygiene of the full office area.
• Purchase office supplies.

Executive Business Development:
• Report to General Manager Business Development.
• Act as backup for PA to the Executive General Manager and COO in their absence.
• Manage diary and organise meetings and appointments, assessing the priority and reallocation as necessary and ensure that GM is well prepared for the meeting.
• Assist in developing and implementation of business development strategy for a defined territory.
• Market research analysis through various sources.
• Database management for projects, Clients, Consultants and Contractors.
• Sourcing new opportunities by various methods (i.e. MEED, Ventures on site etc.) and update leads register.
• Prepare assessment forms for the new opportunities for management approval.
• Prepare monthly summaries for the meetings.
• Prepare and distribute opportunity pursuit summary (OPS) reports in coordination with the bid teams.
• Prepare tender analysis reports for senior management.
• Prepare weekly and monthly tender success reports for senior management.
• Draft and Prepare correspondence, i.e. letters, expressions of interest (EOI), pre-qualifications (PQ), confidentiality agreements and contribution in tender submission.
• Management of company registrations on various portals.
• Prepare presentations, reports and capability statements.
• Prepare / update tender preparation program / estimating resource allocation program.
• Follow up on EOI / PQ status with Clients / Consultants.
• Support for internal and external meeting agenda.
• Assist in obtaining Client satisfaction survey reports from ongoing and completed projects.
• Coordinate with bid teams to ensure on time submission of client deliverables.
• Liaise with BD, Tender & Operation team in preparation of New Work Forecast Summary for Finance Dept.
• Ensure that the latest update of the new, ongoing and completed project information is UpToDate on Intranet.
• Prepare project data sheets for awarded projects.
• Assist business development team and other managers as and when required.
• Upload projects and clients to COINS (Construction Industry Solutions) web base software.
• Travel and hotel arrangements for the business development team as and when required.
• Maintain records in soft and hard copy and updating all the files as per company’s procedure.

Departments:
- -Contracts, Business Development Section as Business Development Asst. | Jan 13 to Jul 17
- Major Projects & Engineering Services Group, as Sr. DC cum BDA. | Feb 12 to Dec 12
- New Markets Business Development Unit, Sr. DC cum BDA | Jan 11 to Jan 12

Projects:
- Expo Village Parcel 10 & 11 as Document Control Admin | AED 619 mil | Aug 17 to Oct 17
- The Galleries, Downtown Jebel Ali, Dubai as Sr. DC | AED 630 mil | Jul 06 to Dec 10

Business Development:
• Report to General Manager Business Development.
• Act as backup for PA to the Executive General Manager and COO in their absence.
• Manage diary and organise meetings and appointments, assessing the priority and reallocation as necessary and ensure that GM is well prepared for the meeting.
• Assist in developing and implementation of business development strategy for a defined territory.
• Market research analysis through various sources.
• Database management for projects, Clients, Consultants and Contractors.
• Sourcing new opportunities by various methods (i.e. MEED, Ventures on site etc.) and update leads register.
• Prepare assessment forms for the new opportunities for management approval.
• Prepare monthly summaries for the meetings.
• Prepare and distribute opportunity pursuit summary (OPS) reports in coordination with the bid teams.
• Prepare tender analysis reports for senior management.
• Prepare weekly and monthly tender success reports for senior management.
• Prepare correspondence, i.e. letters, expressions of interest (EOI), pre-qualifications (PQ), confidentiality agreements and contribution in tender submission.
• Management of company registrations on various portals.
• Prepare presentations, reports and capability statements.
• Prepare / update tender preparation program / estimating resource allocation program.
• Follow up on EOI / PQ status with Clients / Consultants.
• Support for internal and external meeting agenda.
• Assist in obtaining Client satisfaction survey reports from ongoing and completed projects.
• Assist business development team and other managers as and when required.
• Coordinate with bid teams to ensure on time submission of client deliverables.
• Liaise with BD, Tender & Operation team in preparation of New Work Forecast Summary for Finance Dept.
• Ensure that the latest update of the new, ongoing and completed project information is UpToDate on Intranet.
• Prepare project data sheets for awarded projects.
• Assist business development and other managers as and when required.
• Upload projects and clients to COINS (Construction Industry Solutions) web base software.
• Travel and hotel arrangements for the business development team as and when required.
• Maintain records in soft and hard copy and updating all the files as per company’s procedure.

Document Controller:
• Process site documentation through online document control system Conject (by Aconex).
• Ensure that latest drawings are distributed and updated in Director’s / Manager’s office.
• Document transmittal and technical submittal preparation to send to Client / Consultant for approval.
• Prepare and record of confirmation of verbal instructions (CVI) from Client and Consultants.
• Request for Information (RFI) preparation.
• Material submittal and Method of statement submittal preparation.
• Inspection Request (IR), receiving and distribution.
• Corrective action report (CAR), receiving and distribution.
• Non-conformance report (NCR) receiving and distribution.
• Distribute documents upon receiving from consultants and client with updated status.
• Handled inquiries from construction team, subcontractor, consultant and client.
• Scanning of all documents and hyperlink with the document register for easy access.
• Update records and provide weekly reports to the Project Director / Manager and Engineering Manager.
• Handle IT troubleshooting (i.e. installation, printing problems, network problems, etc.).
• Maintain records in soft and hard copy and updating all the files as per company’s procedure.

• Worked as a coordinator within a fast-paced ocean and air export and import team.
• Order Processing: Received documents and initiate logging process, confirm data received is in compliance with all Custom requirements, process all documents in accordance with requirements, coordinate cargo availability and arrange pickup and delivery, and finalize billing and distribute documents as required.
• Shipment Status reporting: Review daily monitoring reports, ensure all measurements standards are met, and proactively report non-conformances.
• Maintenance: Ensured all tables complete and current, assist in accounting issues, perform RFI/RFQ as required, and ensure all communications are prompt and content is accurate.
• Prepared export declarations and related Bills of Lading in Ocean Exports.
• Coordinated the outbound movement of international freight shipments.
• Established rates and services with third party carriers.
• Processed of Letters of Credit.

• Data Entry.
• Preparation of presentation for SARC conference.
• Preparation of various reports in Microsoft Excel.
• Report writing in Microsoft Word.
• Computer troubleshooting handling.

• Hardware Troubleshooting.
• Software Installation.
• Computer Operator.

• Provide administrative and process support for contract administration, customer service, and order history.
• Assist with product pricing, sales development, sales material creation, marketing communications, sponsorship proposals and recaps.
• Generate contract confirmations, reports related to sales activities & revenue data, pool reports, unapproved credits, etc.
• Respond to client requests.
• Record and forward checks, handles contracts for Account Executives, prepares presentations, types and proofreads correspondence, files and makes copies, relieves receptionist.