• Report to Managing Director and Assistant Managing Director of the company.
• Maintains master file of all incoming communication in chronological order with the proper endorsements / maintains a master file of all outgoing communication in chronological order with proper notes.
• Receives incoming communications transmitted by fax machine and makes sure to indorse them to the concerned person.
• Attends incoming official telephone calls with professional telephone courtesy and transfers it to the concerned person.
• Answers inquiries and concerns from clients and suppliers.
• Takes messages in any case the concerned is not in the office and relays same to the concerned person.
• Maintains directory of all important official telephone numbers and updates same from time to time.
• Coordinates with the courier company for dispatching and receiving documents.