Work history

February 2016 to Current

A/Contracts Manager

Masdar Abu Dhabi Future Energy Company, Abu Dhabi, UAE

·         Reviews requests for proposals and scopes of work in order to ensure that all the contractual terms and conditions that vendors should abide to are clearly stated by the requesting department;

·         Develops RFP packages to create effective competition through e-procurement portal (Tejari);

·         Oversees the tendering process including outputs from the technical and commercial evaluations;

·         To be the first line of escalation for both internal stakeholders and suppliers, for subcontract discussions and negotiations;

·         Provides commercial and supply chain subject matter expertize to any contractual discussions and negotiations;

·         Ensures that relevant stakeholders understand contractual risks and signoff;

·         Makes sure that funding is available for any requirements prior to submitting an RFP and/or a contract for approval of Procurement Committee or governance;

·         Develops & maintains Masdar standard terms and conditions;

·         Conduct Market Analysis & monitors vendors' performance and ensure that products/services are in line with agreed standards and contracts;

·         Monitors assigned contracts on a regular basis and ensure implementation of contractual obligations as per project requirements and those variations are analyzed and issued in accordance with the approved scope;

·         Maintains a high standard of tracking and record & routing the Contract through OnBase for relevant DoA approval;

·         Keeping of contracts, internal/external keeping correspondences and filling other relevant documentation;

·         Ensures that retention letters, bonds, guarantees and completion certificates are in line with the end-user requirements and Masdar policies and procedures;

·         Uploading the signed Contract at M-Power for payment purpose;

·         Raises the level of end user awareness about contracting procedures;

·         Provides feedback and follow up with end users in order to ensure that they remain abreast of contractual progress and escalate any issues that might cause delays;

·         Maintains relationships with internal departments including legal for any clarifications or advice as and when required;

·         Applies consistent contractual approaches/discipline and standardized contractual forms across projects, contracts and associated tendering processes in line with relevant policies.

·         Applies consistent contractual approaches/discipline and standardized contractual forms across projects, contracts and associated tendering processes in line with relevant policies, processes and procedures; and

·         Participates in the QHSE audits, office inductions, incident reporting and review of QHSE performances.

April 2008 to January 2010

Contracts Administrator

Thuraya Telecommunications Company, Abu Dhabi, UAE

·         Develops, seek approval for, implements policies and procedures relating to procurement and materials control of International Procurement in conjunction with M/s Etisalat, and ensure user department's operational needs are met on a timely and cost effective basis;

·         Direct the preparation of operating budgets for the Purchasing Department to ensure all programs and activities are appropriately funded. Monitor budget reports on a monthly basis, investigates, and reconciles any significant variances to ensure effective performance and cost control to M/s Etisalat;

·         Oversees the receipt, verification and actioning of approved Purchase Requests to ensure compliance with established procedures of International Procurement;

·         Selects the potential supplier from approved list, prepares, and issues tender documents in line with Tender Committee policies and procedures. Receives quotations and prepares commercial bid evaluations for relevant Tender Committee consideration;

·         Participates in vendor negotiations leading to contract or purchase order award in order that the Company secures the best commercial advantage along with other International Procurement Coordinators;

·         Prepares purchase orders and assists Supply & Contracts Manager in preparation of contracts to ensure the Company's position is protected;

·         Oversees and maintains close control over the storage data systems covering materials, equipment and spare parts, ensuring that all items entering and leaving stores are correctly labeled with identifying information, that accurate records are kept relating to materials movement and that adequate stock levels are maintained to meet operational needs;

·         Establishes and maintains professional relationships with suppliers to facilitate best purchasing practices, negotiate purchasing agreements, ensure specification compliance and secure commitment for timely delivery;

·         Monitors the performance of contractors supervised by concerned division and prepares routine management reports on it. Follows up with concerned division on the performance evaluation of contractors and completes final closeout of contract; and

·         Performance of related duties as assigned such as ensuring the maintenance and updating of contract records, liaising with retained legal advice when necessary and the like.

January 2010 to February 2016

Senior Contracts Officer

Abu Dhabi Urban Planning Council, Abu Dhabi, UAE

·         Develops contract specifications, work statements, terms, and conditions for the procurement of specialized materials, equipment and/or services;

·         Prepares bid packages, conducts bidders' conferences, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends contractors/suppliers, writes awards and administers resulting contracts;

·         Participates with contracts administration and purchasing to develop subcontract policies and procedures;
Prepares contract RFPs. Negotiates and coordinates additions, deletions or modifications to contracts;

·         Analyzes, negotiates and finalizes contract legal terms and conditions related to procurement, implementation and/or support of Business Planning/ Business products and/or services, in alignment with desired protections and in accordance with UPC's corporate policies;

·         Build strong collaborative relationships with technical staff and business personnel in assigned business areas. Escalate contracts issues appropriately to avoid delays in negotiation. Plays a vital role in providing advice to legal Department &recommendations to Associates, Supplier Relationship Management within the Relationship and Service Management team on contracting strategies;

·         Coordinates with External Lawyers (and UPC Legal Division when necessary) for contract drafting and provision of legal advice during the process of establishing and negotiating contract terms and conditions with supplier(s);

·         Develops multiple contract templates with the assistance of Legal Department to facilitate the department's diverse procurement requirements (including hardware, software, financial information products / services, support services, consultancy and technical services), flexible contracting strategies (from Turnkey Agreements to Letter of Engagements), and corporate policies (i.e. Confidentiality provisions with supplier);

·         Manages contracts and prepares reports to Manager (or other senior personnel) on legal entitlements, obligations and risks, including recommendations, as and when needed, for IT Management acceptance / advice prior to proceeding with the contract execution process;

·         Produce contract lifecycle management including all changes to contract and the renewal process. Ensures that changes to contracts are managed and closed successfully, especially ensuring to avoid potential service disruption due to non-renewal of contract;

·         Interfaces with key stakeholders including internal colleagues and suppliers to obtain relevant licensing and other information as necessary, to support contract finalization and/or renewals; and

·         Contributes to the enhancement of the department's contracting processes and procedures. Develops contracting and procurement policies, guidelines, processes and procedures in alignment with corporate procurement and supplier management policies.

July 2003 to March 2008

Contracts Officer

Adnoc Drilling, Abu Dhabi, UAE

·         Receives and analyze scope and specifications for material, work and services to be/contracted clarifies work aspects and verifies technical evaluation criteria. Recommends to supervisor on contracting strategy to optimize cost effective base for procurement by identifying where requirements can be combined or where maximum opportunity can be made of common facilities or provisions. Proposes contract type and compensation method, prepares tended documents, and finalizes with legal, Finance and user divisions;

·         Establishes and agrees with supervisor on bidders pre-qualification criteria. Evaluates Contractor/vendor capabilities, recommends bidders list and prepare the submission to concerned tender board for bidders' list approval;
Prepares and compiles tender documents, (detailing such as scope of work, specific instructions and equipment to be provided by contractor) for invitation, develops final draft for management approval and issues tender documents;

·         Conducts the evaluation of technical/commercial clarifications. Arranges site visits for bidders and accompanies bidders on such visits. Advises bidders on clarifications during site visits. Supports technical and commercial bid opening;

·         Evaluates exceptions and qualifications to tender documents raised by bidders, obtains finance and user divisions;
Assists concerned division with technical evaluation of bids, reviews technical bids, reviews technical evaluation report & advises in particular contractual/commercial aspects rise therein;

·         Participates in analysis of Tenderers proposed sub-contractors list to ensure compliance with Company approval procedures. Participates in validation exercise appropriate for new proposals in conjunction and discussion with other oil companies within the region;

·          Participates with supervisor in preparation of the final techno-commercial reports and submits the same for management approval. Attends negotiations meetings, summarize results and obtain confirmation from participants in order the contract wordings will be clear to all;

·         Monitors the work progress of selected contractors to ensure compliance with contract specifications. Follows up on the submission of performance bank guarantees and verifies their acceptability;

·         Administers the procedures relating to SAP which is the main area of responsibility using MM transactions, such as:

o    Preparation of general work orders and purchase requisitions;

o    Preparation of call off - purchase orders, purchase orders, service task orders, and service Non-task orders as per the contract pertaining to the commercial department; and

o    Preparation of service work orders pertaining to operational and rigs issues

·         Verifying the invoice with purchase order and preparation of service entry sheet once the job is done.