Job Descriptions:
HR:
HR operations, Employee Relations, on-boarding and off-boarding
Hire the right employees in proper coordination with the respective department head for which hiring is required.
Payroll process and disbursal of salary.
Maintain employee records and files.
Maintain Employee attendance and leave records.
Calculation and Management of Employee over time and their timely payments.
Checking and clearing all Tour Expenses of Employees.
Conduct disciplinary actions.
Update different HR policies and timely Implementaion.
Issue of offer letters and appointment letters to respective employees.
Addressing employees grievances and providing their timely redressal.
Statutory compliances like PF, ESI, Gratuity and Bonus as per respective acts and rules.
Management of small events in office like Birthdays celebration, new year and other such ocassional celebrations.
Experience of implementing HRMS/ HRIS software

ADMIN:
Maintennance and upkeep of all office equipments like lifts, generators, vehicles, ACs etc.for their better performance.
Vendor relations and management.
Keeping record of all corporate mobile connections and allocating it to respective employees.
All mobile recharge and other phone bills payment on their due date.
No entry permission for vehicles.
Managing housekeeping staffs.
Coordination with maintenance agency for repair, whitewash, lights, floor covering, washing etc. of office building.
Record of all AMC/CMC and their renewal.
Purchasing office stationary and suppiies for day to day operations.
Ticket and hotel booking for the management and staff.
Attending Police and Court cases on behalf of the company as and when required.
Other admin work as and when directed by the management.

Additional Responsibilities:
Purchase & Accounts Deptt.
Job Descriptions:
Issuance of DD/BG and LC as per the requirement of Tender and Import. Complete banking works.
All Correspondence and Drafting for the Company.
Placing Domestic Purchase Order for the Goods required for the Store, Tender Orders & office supplies like stationery and IT related goods and follow-ups with the vendors to ensure timely delivery of orders.
Placing Import Purchase Orders to vendors and complete follow-ups via Email, whatsapp or call to ensure timely delivery of placed order(s), negotiating prices with vendors and get best quotes for shipments.
Arranging Freight Forwarder for shipment pickup and coordination, coordination with CHA for custom clearance of shipment and delivery to us. IEC, AD code management. LUT bond for Export. MSME Registration and updation.
Complete customs clearance and Import payments to shippers/vendors & other than import payments to foreign clients.
Checking the materials received to us and transfers the same to warehouse.
Estimate of Repairing to customers and Quotation making in excel.
Prepare and update price and contact list of our vendors.
GRN (Goods Receive Note) of goods in manual register and in Excel both for Implants, Bone Cement, Drill & Saw, Suction set and Kyphoplasty which I keep in my custody and keep proper record of sale & Purchase.
Ensuring the FIFO for products like bone cements and orthopaedic Implants.
Complete paperwork for domestic and International movements and customs.
Sales return from Customers and get it checked and mark returned on DC/invoice etc.
Inventory Audit (i.e. Cycle Count & Full Physical count) of Bone Cements and Implants as above.
Coordination with accounts dept to ensure proper documentation of all the records needed by accounts dept to ensure all payments have been paid for all the purchases
IEC management like change,modification and updation of IEC.
ICEGATE(Indian Customs Electronic Gateway) Registration, AD Code and Bank account registration/ modification for export.

Purchase order creation through Excel to maintain warehouse inventory. • Ensuring the FIFO for all materials. Arrange vehicle/courier for dispatches • Complete paperwork for domestic movements and customs. Sending materials at Site on DC • Record all stock movement and deliveries in database and prepare Monthly Purchase & Dispatch of materials location wise. management of various properties around the city. • Maintenance of cars and making all travel arrangements. Making payments of electricity, water bills etc. Coordination with maintenance agency for repair, whitewash, lights, floor covering, washing etc. Travel arrangements for the Director/Owner.
Assisting and guiding the team within managing the buildings
Being point of contact and maintaining relationships for number of different tenants
Ensuring health and safety is in line with current legislation
Overseeing all admin duties
Regular client and tenant meetings.
In the event of an emergency, call the appropriate response team or authorities.

Carry out daily checks ensuring the building is safe and secure, keeping all communal areas, gardens and grounds clean and maintained through effective management of contractors.

Supporting the concierge teams, cleaners, maintenance on site, ensuring the team follows the company’s Values and procedures.

Develop strong communication and line reporting procedures to guide service implementation making improvements or changes where required.
Monitor the team’s performance promoting achievements and identifying weaker areas for improvement
Monthly rent collection from the tenants.