MUNAWAR SAEED
Contact: +971543567996
E-mail: munawarkhan456@yahoo.com
Dubai UAE

PROFESSIONAL SUMMARY

Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience as an Office Administrator, secretarial & PRO duties. Excel in resolving employer challenges with innovative solutions, systems and process improvements proven to increase efficiency, customer satisfaction and the bottom line. A keen planner with expertise in establishing and managing entire operations with key focus on ensuring optimal utilization of resources. A multidimensional profile, capable and experienced in handling business development functions. A team player possessing good communication and interpersonal skills with the ability to work under pressure & deadlines.

CORE COMPETENCIES

•Administrative, secretarial, & clerical duties
• Purchasing
•Proficient in drafting reports, emails, letters
• Labor card & visa processing
•Customer Service skills
• Skilled in working with Microsoft office
•HR Assistant
• Renewal Comp license & Tenancy contract
•Prepare Lpo
• Payroll Processing
•Accounts Payable & Receivable Management
•New & renewal of tenancy contracts

PROFESSIONAL EXPERIENCE

SAIF AL SHAMSI AND SONS DUBAI U.A.E
Position Held
Office Administrator May (2017) to Nov (2018)
RESPONSIBILITIES AS AN OFFICE ADMINISTRATOR
• Answering incoming calls; taking messages and re-directing calls as required & dealing with Email inquiries, sorting and distributing incoming parcels, mail etc.
• Greet all incoming and departing clients and visitors with a warm positive, helpful attitude
• Provide excellent customer service and anticipate their unstated needs.
• Prepare new tenancy contracts & prepare Contracts for renewal, following up tenants on bills
• Informing tenants in advance before contract finishes for renewal.
• Book keeping, Microsoft office, word, excel, Quick Books
• Handling money and keeping a record of all transactions
• Generate LPO for vendor according to Purchase Requisition, check invoices against LPO
• Issue the required materials to maintenance team and keep record for remaining stock
• Following up with the tenant, showing the tenant around the building for vacant apartments
• Prepare the condition reports of Vacating Flats with photos before tenants move in to the flats & also make condition report of flats before tenants move out from flats
• Check in detail that the vacant flats are maintained fully and ready for the new tenants
• Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
• Organize office layout ensuring pleasing atmosphere for visitors, members and staff

AL QARIAH AL MALAKEAH BLDG.CONT. SHARJAH U.A.E. Is actively involved in the field of
Building construction, which is one of the prestigious company situated in U.A.E Sharjah.
Position Held
Office Administrator & PRO March (2012) To Dec (2016)

RESPONSIBILITIES AS AN OFFICE ADMINISTRATOR

Construction Experience
• Maintain executive’s agenda and assist in planning appointments, board meetings
• Handle and prioritize all outgoing or incoming correspondence (letters, packages etc.)
• Make travel arrangements for executives, Staff and for Labors
• Make daily report for labors working on different sites and present to General Manager
• Daily make GFS Vehicle tracking report for all company vehicles and present to General Manager
• Monitor company’s vehicle usage, renew company vehicles license & assign duty for drivers
• Answer phone calls, emails, letters from existing and new customers and greet visitors in professional and courteous manner
• Generate LPO for vendor according to Purchase Requisition, check invoices against LPO
• Organize office layout ensuring pleasing atmosphere for visitors, members and staff
• Handle account receivables and account payables collaborating with the accounts department
• Purchase, receive and control inventory of the office supplies ensuring that basic supplies are always available
• Manage office systems according the prescribed standards, Plan and manage office space arrangements & maintain daily files, cash receipts and deposits, etc
• Handle customer’s queries and problems
• Managing reports, memos, and correspondence for internal and external purpose
• Ensuring confidentiality of company's documents
• Invited quotations from contractors for construction materials and obtained best price for the company
• Do HR activities like handle recruitment work, screening CVs, placing advertisements, updating our group website on vacant jobs, etc.
• Review purchase orders conversing with supervisors, and site engineers
• Maintain petty cash and process payroll of company staff & labors & contractor labors
• Maintain an organized electronic and hard copy filing system to ensure ease of document retrieval from the filing system
• Receive, record, and deposit cash and cheques & administered online banking functions
• Monitor all Accounts Payable cheques, collect all invoices and obtain approval for payments
• Carry out other duties as assigned by the management/ Support manager and colleagues
• Supervise matters such as attendance, absences, trainings and other requests for the team
• Preparing employment offers / contracts, termination / resignation acceptance letters, temporary employment authorization forms, personnel actions forms relating to new recruits, salary and benefit reviews, promotions, etc.

RESPONSIBILITIES AS PRO

• Represent the company with Government authorities and manage the relationship effectively
• Organize periodic renewal of Licenses Submission of correct documentation to obtain licenses and efficient collection of Licenses to take place when completed
• Manage immigration and labor processes for employees and submission of correct documentation,
• Apply for entry permits, employment visas, labor cards, residence visas and collecting documents
• Manage the renewal of visa process for employees to avoiding expiration or travel limitations
• Renewal of tenancy contracts for office and labor camp
• Manage the cancellation of visa process for employees and ensure visas are cancelled and they exit the country at time
• Guide employees through immigration and visa processes, ensure that regular updates are given,
• A transparent process is communicated and followed
• Maintain employees HR files, electronic and hard copy, with up to date copies of Passports, visas and immigration information
• Maintain up to date database of passports and residence visas
• Accurately and efficiently manage expenses related to immigration and labor processes in line with company policy
• Keep up to date with and communicate changes in labor and immigration rules and procedures from the government authorities and update the HR department
• Represent the Company at locations such as the Police Station, Airport, Hotels, Embassies,
• Ministries/Municipalities & other significant Departments & in accordance with services such as mobile & landline phone services (connections/disconnections/repairs), mail, electricity
• Solve all bank related Issues of Company, Issuing of Cheque Books etc.

AIML COMMERCE COLLEGE PAKISTAN.
Position Held
Lecturer August-2011 to Feb-2012
RESPONSIBILITIES AS LECTURER
• Teach different Subjects to I.Com and B.Com Classes
• Introduction to Business ( I.Com, B.com)
• Money Banking & Finance (B.Com)
• Auditing(B.Com)
• Business Law (B.Com)
• Business Communication & Report Writing(B.Com 2nd)
• Economics of Pakistan(B.Com 2nd)
• Introduction to Computer Science (I.CS & B.Com)
• Management and Marketing subjects (MBA)
• Human Resource Management (MBA)

AL FALAH BANK PAKISTAN
A well known Bank in Pakistan
Position Held
Internee Jan-2011 to May-2011

RESPONSIBILITIES AS INTERNEE

Work as an Internee in different departments of Bank
• Work in cash department
• Work in loan department
• Work in account Opening Department
• Work in remittance Department
• Work in Foreign Currency Department

EDUCATION AND CERTIFICATIONS

Credential Institute
MBA(Business Admin, Finance & Marketing) Superior University Lahore, Pakistan (B.COM) Bachelor in commerce Bahauddin Zakariya University Multan, Pakistan (HSSC) Higher Secondary S.C Bahawalpur Intermediate & Secondary Education (SSC) Secondary School Certificate Bahawalpur Intermediate & Secondary Education

TECHNICAL SKILLS
Packages
MS Office - Excel, Word, PowerPoint & Outlook Operating Systems Microsoft Windows XP, 2007 and Vista Accounting Package Quick Books

LANGUAGES KNOWN
Arabic Basic, Expert in English, Urdu & Hindi

KEY SKILLS
• Excellent interpersonal and communication skills
• Highly adaptable, resilient and able to work under pressure and meeting tight deadlines
• Ability to learn quickly and adapt to changing environments and willingness to accept responsibilities.
• Ability to deal effectively with multicultural environment.
• Ability to work as good team member
• Self-motivated and hard worker
• Good reporting Skills
• Excellent Oral & Written Communication and Presentation Skills

DRIVING LICENSE
(Valid) UAE Light Vehicle Driving License
License No: 589276
Issue Date: 19-10-2015
Expiry Date: 18-10-2025
PERSONAL INFORMATION

Date & Place of Birth: 1st JAN 1986 Bahawalpur Pakistan
Father’s Name: Muhammad Sharif Khan
Nationality: Pakistani
Religion: Islam
Visa Status Visit Visa (Expires on 29th June)
Passport No: ED5978962
Marital Status: Married
Interests: Traveling & Reading Books & Novels
SUPPORTING

Documentary and or personal evidences are available for production on demand.
DECLARATION

I hereby declare that all the above-mentioned information in my CV is correct to the best of my knowledge. I should be deemed responsible for any misinformation found any time.

MUNAWAR SAEED