VIJEESH VIJAYAN
● P.O Box : 333256, Dubai – U.A.E.
● Tel: +97155 3191820 ● vijeesh101@gmail.com

OBJECTIVE

To work with a reputed organization, which offers good working environment and opportunities of advancement, where I can learn and polish my existing skills towards achieving the organizational objectives.

Experience in:
● Professional Document Controlling . ● Professional Filing.
● Project / Office Documentation. ● Correspondence & Memos.
● Pre-Qualification Preparation. ● ISO, IMS
● Procurement. ● MS Office, DTP, Lotus Notes, Aconex.
• QA/QC DC Procedures ● Livelink, Primavera-Unifier, SharePoint

EDUCATION & CERTIFICATION

• Bachelors Degree in Psychology from Kerala University, India (Completed only).
• Diploma in Fire and Safety Management.
• Basic First Aider.
• ISO 9001:2008 Awareness Training Certificate

WORKING EXPERIENCE

A) SSH International Eng. Consultancy – Dubai (08/05/2018 – To date)

PROJECTS: -

1. The Address Downtown Reinstatement – Dubai
2. The Address Dubaimall Renovation – Dubai
3. The Creek Harbour-Plot 30 - Dubai

Main Responsibilities
• Aconex/Primavera-Unifier/EDMS-Sharepoint are the communication tools using for the documentation.
• Being a Design & Supervision Consultant Document Controller, responsible to submit project IFC (Design and Construction Drawings, Specifications, Calculations, Reports etc) documents to the
concerns through Aconex.
• Responsible to handle the technical submittals such as Shop Drawings, As-Built Drawings, Daily, Weekly and Monthly Reports, Daily Diaries, Sketch Drawings, Method Statement, Material Submittals, Material Inspections, Request for Information (RFIs), Request for Inspection (RFIAs), Document Submittals, Material Transfer Permits, Material Handing Over, Work Notifications, Progress Drawings, Confirmation of Verbal Instructions, Pre- Qualifications, Handing Over Documents etc.
• Pass the technical submittals to the concerned discipline Engineer for review and then revert those to the Contractor for action.
• Maintain logs of all the submittals in Excel Format.
• Maintaining a central Project Filing System.
• Managing the electronic and hard copy filing of project related technical documentation.
• Expedite and maintain acknowledgements to transmittals.
• Upload all documents to company’s EDMS (SharePoint) System.
• Regular site administration duties and responsible of site office stationaries.

B) GHD Global Pty. Ltd-Australia (Abudhabi Branch) - (23/07/2017 – 10/04/2018)

PROJECTS:-

4. Parson’s Regional Head Quarters Project – Abudhabi

Main Responsibilities
• Aconex is the communication tool for documentation.
• Being a Design & Supervision Consultant Document Controller, responsible to submit project IFC (Design and Construction Drawings, Specifications, Calculations, Reports etc) documents to the
concerns through Aconex.
• Responsible to handle the technical submittals such as Shop Drawings, As-Built Drawings, Daily, Weekly and Monthly Reports, Daily Diaries, Sketch Drawings, Method Statement, Material Submittals, Material Inspections, Request for Information (RFIs), Request for Inspection (RFIAs), Document Submittals, Material Transfer Permits, Material Handing Over, Work Notifications, Progress Drawings, Confirmation of Verbal Instructions, Pre- Qualifications, Handing Over Documents etc.
• Pass the technical submittals to the concerned discipline Engineer for review and then revert those to the Contractor for action.
• Maintain logs of all the submittals in Excel Format.
• Maintaining a central Project Filing System.
• Managing the electronic and hard copy filing of project related technical documentation.
• Expedite and maintain acknowledgements to transmittals.
• Upload all documents to company’s EDMS System.
• Regular site administration duties and responsible of site office stationaries.

C) Wade Adams Contracting LLC – UAE (17/12/2011 – 12/06/2017)

PROJECTS:-

1. Yas South Development – Infra, Public Realm, Car Park “Shell & Core” and Dry Stack (Boat Storage Facility)
Client : Miral Asset Management
Consultant : Arcadis (Hyder) / KBR
2. Abu Dhabi Airport-South Airfield Development & Rehabilitation-Construction PKG-2
Client : Abu Dhabi Airport Company
Consultant : Jacobs
3. Al Ain Airport – Design & Build Apron Exp. & Taxiway Widening
Client : Abu Dhabi Airport Company
Consultant : Jacobs
4. Al Ain Wildlife Park and Resort (AWPR) – Infrastructure Project.
Client : AWPR
Consultant : Arcadis (Hyder)
5. Khalifa Port Industrial Zone Area A – Secondary Infrastructure Phase-1
Client : Ports Authority – Abu Dhabi
Consultant : Bechtel

Main Responsibilities

• Using Aconex/Livelink as an Electronic Document Management Tool.
• Transmit all the Documents through Aconex/Livelink such as Shop Drawings, As-Built Drawings, Daily, Weekly and Monthly Reports, Daily Diaries, Sketch Drawings, Method Statement, Material Submittals, Material Inspections, Request for Information (RFIs), Request for Inspection (RFIAs), Document Submittals, Material Transfer Permits, Material Handing Over, Work Notifications, Progress Drawings, Confirmation of Verbal Instructions, Pre-Qualifications, Handing Over Documents etc.. to Client/Consultant for review & approvals.
• Upload all documents to company’s EDMS System.
• Maintain logs of all the submittals in Excel Format.
• Issuing reports for outstanding project documents/approvals to Client, Consultant and All engineers for their action.
• Coordinate with QA/QC and Projects Control Department for improvement and standardize the procedure of Documents for whole project.
• Responsible for overall QA/QC dept. documentations.
• Maintaining a central Project Filing System.
• Managing the electronic and hard copy filing of project related technical documentation.
• Scanning, creation of CD’s and file manipulation
• Ensure that the latest revision and approval status of drawings is kept updated continuously.
• Maintaining stick files in an orderly manner.
• Production of status reports for weekly / monthly meetings
• Ensuring all hard and electronic copy distribution of controlled documents to focal point.
• Maintaining documents for transmittal process for project documents.
• Expedite and maintain acknowledgements to transmittals
• Expedite responses to transmittals sent for review/comment.
• Providing Access for the folder to Employees (common share folder, where all can access the full project documents).
• Carry out all kind of assigned task by Management.

3. Audit & QA/QC Department Head Office
Document Controller (From Dec 2011 to March 2012)

• Contribution to prepare company Pre-Qualification.
• Preparing Project Quality Plan.
• Assist Internal Audit tasks.
• Contribution to arrange internal and third party training (First Aid, Basic Fire Fighting, Scaffolding, Combined Space Entry, Banksman, Engineers Training etc..) for employees as per the training schedule.
• Preparing Pre-Qualification presentation files, as and when required.
• Filing the documents as per the ISO standard.
• Preparing Correspondences & Memos.
• Carry out all kind of assigned task by Audit & Training, QA/QC Manager.

D) Sterling & Wilson Electro Mechanical Middle East (W.L.L.) - Qatar. (08/07/2011 – 02/12/2011)

Document Controller (Procurement Dept.)

Project : Barwa Commercial Avenue Project-Doha - 8KM Lengthy 4 Storey Commercial Building
Client : Barwa Development Authority
Consultant : Bechtel

• Preparing Purchase Orders, Work Orders and Local Purchase Orders.
• Preparing GRVs (Goods Receipt Vouchers) based on with Delivery Note and Invoice.
• Maintaining all Procurement Department related files.
• Record keeping for all orders for HVAC, Mechanical, Electrical and Material Requisitions.
• Filling and Labeling
• Proper distribution of all documents to the relevant personnel.
• Segregate all documents for different branches to ensure proper mailing transmittals.
• Manage Transportation for Urgent Local Cash Purchases.

E) Al Fara’a General Contracting LLC - UAE (May 2010 – June 2011)

Projects:
1. Secretary cum Document Controller (Rotana Hotel Chalets Extension-Al Ain – From April 13 to June 20, 2011)

2. Secretary cum Document Controller (Sheikha Salama Mosque-Al Ain – From May 15, 2010 to March 31, 2011).
• Drafting & maintain the internal correspondences between the contractors, consultant, Clients etc.
• Maintain the files related to project documents such as Shop Drawings, Specifications, Request for Information (RFIs), Quality Plans & Standard Operating Procedures (SOPs)/Method Statements (MS).
• Control of document/record distribution among the staff and record/achieve of all incoming and outgoing documents.
• Filling, labeling and coding documents using the Al Fara’a standard filling system.
• Proper distribution of all documents to the relevant personnel.
• Circulate on every Saturday all up-to-date document control registers to all department staff at office which include but not limited to Material Submittal Registers, Method Statement Registers, Prequalification of Subcontractors Registers, Request for Information Register, Shop Drawing Register, Inspection Register… etc. including the status of total submittal which rejected for each type of submittal.
• Assisting the ISO audits requirements as and when required.
• Arrange transportation.
• Knowledge of Aconex, the online Data Management System, which needs to upload all the submittals.
• Attend to all telephone calls; render superb customer service orientation and pleasant responses to clients and customers, and provide timely feedback to Department superiors & other concerned parties.
• Manage the daily incoming and outgoing mail & courier in a cost effective manner eg. Utilizing inter-office vehicle movement to carry post.
• Facilitate the office meeting and conferences room reservations / scheduling.
• Prepare document transmittal reports & file them appropriately.
• Segregate all documents for different branches to ensure proper mailing transmittals.
• Responsible for update and maintain the 100% accurate data for soft copy and hard copy.
• Providing the data as and when required in hard and soft copy.

F) Al Nabooda Contracting LLC – UAE (2004 – 2010)

Document Controller (July 2007 – May 2010)

Project : Dubai International Airport Expansion – Concourse III
Client : Dubai Airports
Consultant : Dar Al Handasah

• Maintaining project documents and data.
• Acting as an operative interface between the Client, Engineering Sub-Contractor and the Company.
• All submittals to Client & Consultants. (Material, Shop Drawing, Site Clarification, Work Notification, Subcontractor’s Approval Request, Document Submittals, Method Statement, Close Outs etc.)
• Data storage and retrieval using modern digital equipments.
• Preparation of reports and updating document log books.
• Conversant in preparation and issuance of various passes for vehicle, Personnel etc.
• Preparation of Dubai Airport Entry and Exit passes for Materials
• Preparation of Department of Civil Aviation (DCA) Airside and Landside Passes for various Dubai International Airport Projects.
• Coordination with Dubai International Airport Pass Department.
• Knowledge of Various safety procedures.
• Experienced First Aider

Al Naboodah Contracting LLC – HEAD OFFICE
Document Clerk – (August 2004 to July 2007).

• Prepare letter, memos, minutes of meetings etc.
• Chronological filling of all project correspondences.
• Receive and Distribution of faxes.
• Handling of petty cash and maintaining petty cash accounts.
• Arranging Couriers.
• Preparation and Handling of various Correspondences, Memos, Minutes of Meeting etc.

TECHNICAL QUALIFICATION

Diploma in Fire and Safety Management
Certification as Basic First Aider
Training Certificate for ISO 9001:2008 Awareness

IT SKILLS
Microsoft Office 2003, 2007, 2010.
Photoshop, PageMaker, CorelDraw, Quark Express, Internet, E-mail
Aconex, Lotus Notes, MS Visio
Livelink, Primavera-Unifier, SharePoint

PERSONAL DETAILS

Date of Birth : 31st May 1982
Sex : Male
Nationality : Indian
Marital Status : Married
Passport No : B1614978
Languages : English, Hindi, Malayalam, Tamil
Visa Status : Employment Visa
License : Valid UAE Driving License