• Copy, Scan & Store documents
• Preparing Submission for Shop Drawing Submittals, Technical Material Submittals, Method Statements, RFI’S, MIR’S & ITR’S for Consultant / Clients Approval
• Provide technical support to the Project Manager & coordinate the activities of Civil, MEP & ID works on the project and to coordinate with Contractor & Consultant regarding the Project activities.
• Create and maintain comprehensive project documents & reports
• Distribute project related copies to internal teams
• File documents in physical and digital records.
• Coordinate with engineering team for the submission of technical documents

• Disseminate the proper information such as PD, PM, Engineers, and Site Personnel’s.
• Printing, filing, distribution and control of design drawings and engineering documents (including specifications, lists and design data); preparation of transmittals and recording of all distribution information such as revision numbers, issue dates and destinations within the Document Control system
• Provide timely turnaround of documentation flow
• Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed
• Keep tracks for such procedures, schedules, and daily work
• Dealing with all sub-contractors / suppliers
• Preparing Submission for Shop Drawing Submittals, Technical Material Submittals, Method Statements, RFI’S, MIR’S & ITR’S for Consultant / Clients Approval through ACONEX and transmittal if required.
• Secure the Tender Documents, Projects Documents, Drawings related to the Projects (Hard & soft copy) through logs & updated in ACONEX
• Identify and monitor all documentation that has a dead line and advise the Project Manager of the status.
• Handling and maintaining records of all internal and external correspondences
• Manage the distribution of documents as per the distribution advice by the Projects Manager
• Maintain an effective filing, archiving and retrieving system for proper documents in accordance with the Company Quality Assurance procedures & ISO Procedures.
• Establish a tracking facility to enable documents to be updated and retrieved easily.
• Maintain Detailed Logs for All Incoming & Outgoing Transmittals Correspondences, Shop Drawings, As-Built Drawings, Material Submittals, Method Statements, RFI’S, ITR’S, MIR’S, Internal & External NCR’S, Internal & External Clearances.
• Preparing Submission of Shop Drawings for Authority Approval like ADDC, ADM, ADCD, ETISALAT, etc.
• Control the issue and return of any construction document to project staff.
• Ensure compliance with quality procedures
• Attend Client meetings if needed and participate internal meetings as well
• Provide the Project Manager & Project Director with weekly/monthly reports for incorporation into the Project Reporting Procedure.
• Identify ideas for continual improvement of Company Procedures.
• Support the Project team as a key team player

• Answering all the phone calls, Greeting the guests, visitors, clients etc.,
• Set up an electronic library system for the management of technical documentations
• Develop and maintain document control processes for the efficient management and recording of QHSE documentations
• Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers
• Custodian for QHSE documents that must be controlled and kept for audit/internal requirements
• Maintain proper organization and storage of documents and information
• Provide full admin support to the team
• Responsible for recording correspondence (incoming/outgoing) to client, contractor, authorities (DEWA, ADDC, Civil Defense, etc.), consultant and internal and site memos.
• Preparation of Project inspection reports (IR’s) for all Civil & MEP works.
• Preparation of Project inspection reports (IR’s) for MEP materials.
• Assist all engineers of the project, doing project reports, making inquiries by letters, making progress reports of inspections separately for each department of contracting project.
• Follow up material deliveries.
• Responsible for keeping records of MOM, human resources, equipment and machinery, material receiving reports etc.
• Responsible for keeping financial records / updates like invoices, petty cash, variation orders, claims (liquidated damages, notice of delays separately)