 Reports directly to the Managing Director and Head of Agency.
 Processes recruitment-related requests such as applying of new visas, renewals, labour card, cancellations, and medical insurance related matters.
 Prepares, reviews and issues necessary documentations such as contracts, Letters of Intent, Purchase Orders, Agent to Agent Agreements, Memorandum of Association, Agreement of Sale, etc.
 Communicate ideas for improving company processes with a positive and constructive attitude and for developing this attitude in others.
 Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations.
 Keep senior management and executives informed at all stages of the proposal creation/submission process.
 Abide by contract confidentiality of all information.
 Interface with clients in a polite, professional manner and be responsive to ongoing proposal requirements.
 Ensure clients’ needs are met in a timely and cost effective manner.
 Approving the new publish listings received from the agents.
 Monitoring the listing performance of the agents (Bayut and Property Finder)
 Following up the receivable of lease rental/sales payments with the Developer, Lessee or the respective Tenants.
 Deposits the cheque / cash on time and send the deposit slip along with the closed deal to the Finance.
 Updating the closed deal to Propspace.
 Maintains vacancy information as required by investors and monitoring agencies / brokers.
 Performs related duties and specials projects as assigned.
 Monitoring the monthly sales report of the agent.

 Reports directly to the Leasing Manager or delegate.
 Interacts, coordinates with other Departments as appropriate.
 Adhere to company policy and procedures at all times.
 Abide by contract confidentiality of all information.
 Proper coordination to the Landlord to get their kind feedback and approval for the new rent.
 Generating the vacancy lists on a weekly basis.
 Generating and uploading the property photos both internal and external.
 Updating the vacancy lists and rent in Property Finder.
 Preparing the offer letter and Memorandum of Association for the Leasing Manager’s signature.
 Organizes and maintains office files for easy retrieval.
 Creates positive, welcoming, supportive environment for residents, visitors and property associates.
 Maintains vacancy information as required by investors and monitoring agencies / brokers.
 Performs related duties and specials projects as assigned.
 Using a variety of software packages to produce correspondence and documents, maintain presentations, spreadsheets and databases.

 Reports directly to the General Manager or delegate. Interacts, coordinates with other Departments as appropriate.
 Adhere to company policy and procedures at all times. Abide by contract confidentiality of all information.
 Ensures trace system up-to-date for renewing the tenancy contracts on time, organizes and maintains office files for easy retrieval.
 Following up the receivable of lease rental payments with the Lessee or the respective Tenants.
 Leads tours of property, showing vacant units and marketing property amenities as needed.
 Types Reports, Memos, and other correspondence as requested by the General Manager or delegate.
 Notifies residents of all issues affecting their tenancy to ensure the pleasant stay of all the tenants in the building.
 Creates positive, welcoming, supportive environment for residents, visitors and property associates.
 Maintains vacancy information as required by investors and monitoring agencies.
 Reads with and prepares routine correspondence for General Manager’s signatures.
 Performs related duties and specials projects as assigned. Organize internal and external events.

 Reports directly to the Financial Controller or delegate.
 Helping Accounts Receivable to reduce the number of days by following up payment of mainly foreign accounts and some local accounts.
 Organize Communication & Credit meeting. Takes minutes of meetings, types and distributes it without any delay.
 Checks Controller’s daily follow up file.
 Updating the Bank Reconciliation on a daily basis.
 Timely arrangement of mainly payment to ADTA, Regional & Head Office charges, Travel Agent
Commissions, etc.
 Interacts, coordinates with Accounting Office personnel and other Departments as appropriate.
 Maintaining the cheque collection report – monthly basis, for the Ageing Summary Report.
 Adhere to company policy and procedures at all times. Abide by contract confidentiality of all information
 Ensures trace system up-to-date. Organizes and maintains office files for easy retrieval.
 Types Reports, Memos, and other correspondence as requested by the Controller or delegate.
 Ensures work area of Controller/ Secretary neat and tidy.
 Organize internal and external events.
 Reads with and prepares routine correspondence for Controller’s signature.
 Controls accounting office attendance sheets and performs related duties and specials projects as assigned.

DUTIES and RESPONSIBILITIES – SECRETARY
 Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
 Prepare and manage correspondences, reports and documents.
 Organize and coordinate meetings or conferences.
 Take type and distribute minutes of meetings on timely manner.
 Maintain schedules and calendars.
 Arranging and handling the following for Financial Controller such as telephone calls, appointments, incoming and outgoing mails, emails etc.
 Collects, opens, sorts, reads, distributes accounting mail, and ensures outgoing mail is dispatched at correct time.
 Complies with hotels health, safety, and hygiene policy.
 Ensures adequate supply of stationery/ office supplies in accounting office.
 Maintaining filing systems.
 Coordinates the flow of information both internally and externally.
 Proficient in the use Microsoft office and other PC base software packages, browsing Internet and
operate office equipments such as fax machine, scanner, photocopier, and electric typewriter.
 Interacts, cooperates with outside members of the community such as, but not limited to Hotel Guests, Suppliers, supplier’s representatives and visitors to the Accounting Office.

DUTIES and RESPONSIBILITIES – GENERAL CASHIER
 Interacts with fellow accounting personnel on matters relating to the cashiers office.
 Collects remittance envelopes from safe drop box, ensuring that envelopes tally with those recorded in logbook.
 Counts money to verify amounts recorded on envelopes.
 Prepares bank deposit ensuring total deposits agree with cash income.
 Prepare following in a daily basis: Daily cash receipt, Recapitulations, and Remittance envelope opening.
 Balance all house banks daily; prepares bank count for income auditor.
 Prepares petty cash vouchers, disburses petty cash and prepares summary of it for approval by Controller/Assistant Controller.
 Maintain adequate change fund for all hotel.
 Maintains register for payments of pending reimbursement to cashiers in accordance with hotel policy.
 Deposits “bank deposits “daily.
 Controls cash receipts and foreign exchange vouchers issued.
 Disburses salaries of employees on paydays in accordance with hotel policy and procedures.
 Collects payroll from bank and distributes it in employees pay envelopes.

 Greeting guest/s and identify the guest needs and expectations correctly, including those with special needs and provide appropriate products, services and information.
 Take the orders and deliver the orders to the kitchen without any delay.
 Recognize customer dissatisfaction promptly and take action to resolve the situation according to individual level of responsibility.
 Practice high standards of personal presentation in accordance of Grooming and Presentation Standards.
 Prepare outlet for service utilizing opening checklists and as instructed through briefings.
 Prepare and set tables and / or trays (Room Service) according to F & B SOP’s Outlet Requirements as per meal period and customer requirements.
 Remove used dishes, glasses, silverware, from tables, and take the items to the kitchen for cleaning.
 Refilling the condiments containers, replace napkins, and set up tables.
 Review the notice board and outlet briefing sheets on a daily basis to be well informed of hotel events, city information, sold out items, daily specials, and any other information that may be relevant to the job.
 Assists in recording inventories / stocks take as required.
 Maximize sales and profit by providing excellent value, service, and utilizing suggestive and up –
selling techniques.
 Demonstrate knowledge of individual contribution to department objectives.