• Records all site report on a daily basis and submit to the Project Manager.
• Request materials required in the projects.
• Prepare monthly report required by the Project Manager.
• Prepare monthly timesheet for site workers.
• Coordinate to site Engineers regarding site worker’s requirements such as annual leave, sick leave and others.
• Answer all telephone calls received by the company and transfer to concern individual.
• Receive invoices from various vendor and contractors and forwarded to Finance.
• Records all transmittals, letters and submittals sent and received by the Company.
• Circulate memos and letters received from contractors to the concerned department.
• Receive guest from time to time.
• Receive delivered materials and enter to the database system.
• Make/issue materials requested by end-user in the system.
• Arrange materials requested by end-user.
• Generate report in the system
• Records other transactions related to stores activities.
• Check and Monitor time attendance system both supplied workers and EE employees in HR department.
• Apply Gate passes (required by UAE Authorities) for Project workers.
• Perform all administrative tasks being assigned by the HR Supervisor.

• Received and check invoices from various suppliers, contractors and other business entity every day.
• Record all invoices precisely and accurately with all the required information in our Oracle Base System.
• Segregate and distribute all invoices to concerned end-users / departments / sections / projects for Manager and Chief Officer’s approval.
• Generate report for the outstanding invoices overdue and inform end-user regarding the status of the invoices concerned.
• Follow up end users regarding pending invoices in their custody that need to be settle immediately.
• Follow up and coordinate to supplier / contractors regarding invoices with discrepancies and other issues.
• Answers all questions/queries asked by suppliers/contractors regarding invoices.
• Communicate and coordinate to Purchasing Department regarding mismatching LPO’s and invoices.
• Communicate and coordinate to Stores Section with regards to Goods Received Voucher (GRV) issues.
• Submit all approved invoices to Finance Department for payment.
• Perform administrative task assigned from time to time.

• Prepare/record internal material requisition and purchase requisition through online Oracle Base System.
• Maintain records of company documents (as built drawing-soft & hard copy, Bid Analysis, Invoices, Correspondence, etc.)
• Prepare staff monthly timesheet through online Web Timesheet System.
• Prepare/record work orders received from various departments, site projects, vessels and workshops regarding facility maintenance request.
• Answer telephone/email queries from different departments, site projects, vessels and workshops regarding facility maintenance issues, outside contractors and suppliers.
• Prepare security pass application of site employees as well as leave requests/leave return & allowances of crews.
• Prepare/record material return advice for items returning to stores/workshops and work order according to the requirement.
• Prepare/record internal memos as required by the Site Supervisor/ Superintendent/Operations Manager.
• Prepare requests for visa/ salary certificates for employees.
• Collect the requested petty cash/cheques/Passports/ insurance card/security cards for employees and despatch.
• Collect workers daily reports and submit to the corresponding Site Supervisors / Manager.
• Communicate and coordinate with various site projects, vessels, workshops representative for any work requirements.
• Communicate and coordinate with outside contractors and suppliers.
• Perform other administrative tasks and documentation assigned by the manager from time to time.

• Updates database for new employee.
• Distributes monthly salary for each employee.
• Prepares and/or typing reports, records and correspondence.
• Prepares office letters such as leave application, resignation, warning letter as well as workers monthly overtime reports.
• Performs other administrative tasks assigned by the manager from time to time.