We are importing goods from outside of G.C.C Europe and America. In Logistics and finance department I’m working alone to maintain everything in order. Preparing all the financial (MIS) reports as it is needed on monthly basis and reporting directly to the managing director in Europe. Having weekly meetings to evaluate the business and also support the sales department to maintain the cash flow. Preparing for VAT and Excise returns and filing returns quarterly and monthly basis.
Dedicating my time to prepare the costing of imported goods. Keeping various points in check and all possible OH to calculate the cost accurately with controlled rates for each type of customer. Providing price list to our sales department and keep checking the prices index in the international market for our products. Completing all tasks in timely manners and providing updates to the higher management (CEO) of the company for all the necessary information.

Find below my job description in more details
• Preparing LPOs for importing goods from Europe and America and also for selling in G.C.C or outside of G.C.C countries.
• Arranging the freight service and getting quotes for the shipping charges
• Preparing the necessary documents for shipment
• Making arrangements of payment for import and ensure the payment from customers under the high volume pressure.
• Calculating cost of import and doing costing of products. Calculating all the possible OH and rebates of each Key Client to provide the best rates with good margin to our client with controlled retail prices in market to end consumers.
• Following up on all the clients to avoid the deficit to company for collections and 99%Collection Record from Customers.
• Coordinating the shipper and freight company as middle man to ensure the goods arrival within the minimum time delay
• Preparing the payments for vendors and ensuring the timely payments in order to make the transactions and services as smooth as it can be
• Preparing monthly Break even Analysis
• Preparing Monthly Sales report
• Preparing monthly P&L reports
• Preparing Cash flow reports accordingly as per instructions
• Making the various reports as per instructions
• Making costing of the products and providing the selling prices for the new import goods
• Ensure the payment for customers to avoid any unnecessary issues to stop the deliveries
• Prepare the system to block the red zone customers who are not paying in time
• Timely providing SOA to the customers and Sales team for collections
• Communicating the team in whats-app groups to boost the collections
• Monthly Stock Audit to maintain the warehouse stock
• Maintaining three warehouses from one place
• Ensuring the stock value on monthly basis to avoid any big problem
• Handling three bank accounts in Dollars , Euro and Dirhams
• Making Bank Reconciliation on monthly basis
• Passing expenses filing all the documents accordingly
• Providing suggestions for future according to budget reports
• Preparing forecasting for the business
• Armada Forecasting separately for the Armada clients
• Making separate record of Chemical sales
• Raising all the invoices for Export
• Coordinating with the sales team for the deliveries
• Payroll for all the employees every 1st to 3rd of the month
• Filing Monthly Excise Returns
• Filing Quarterly VAT Returns
• Established ERP Cloud base system for the company to work more smartly and avoid all the problems because of software issues