11 years of GCC experienced as Document Controller and Secretary

SUMMARY QUALIFICATION
13 years of GCC experienced as Document Controller and Secretary
Holder of Permanent Residence Visa in Canada
Computer literate. Proficient : Windows and Office Productivity Software (vis-à-vis Word, Excel, PowerPoint, Access, MS Vision and Adobe Photoshop).
Documentation Manager, Electronic Document Management System (EDMS) Application, OMS (System Software) Aconex, Enterprise Resource Planning Software (ERP) and Pos Terminal (POS).
Database and Spreadsheet development and management
Certificate of International English Language Testing System (IELTS)

Last Resume Update November 2, 2020
Address ABU DHABI, United Arab Emirates
E-mail mischelmacunat@gmail.com
Phone Number 0503782094

Experience

Control & Applications Emirates (CAE) Oil & Gas Company
Office Admin / Executive Secretary
Feb 2019 - Jul 2020
General Admin and Secretarial Works
 Managing the daily diary, operations functions & duties of the COO.
 Personal Secretary of the COO.
 Provide executive general high-level support to COO
 Point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
 Managing an extremely accurate and detailed calendar of appointments, manage and log incoming scheduling requests,
re- schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling
conflicts.
 Welcomes guests by greeting them in person or on the telephone, answering or direct inquiries;
 Track COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and
organizational developments
 Organize internal and external meeting for COO, including logistical and substantive preparation
 Manage all travel scheduling and arrangements
 Ensureconsistentandefficientinteractionwithotherexecutiveassistantsacrosstheorganization;demonstrate poise and tact
under pressure and handle matters with sound judgement and confidentiality.
Review, research and summarize a variety of administrative informational data and prepare related reports;
 Liaising with staff and Clients
 Assist in the Project Department for any clerical and administrative support.
 Drafting correspondence and other documents using various computer packages - Word, Excel, Power Pointetc.
 Additional ad-hoc responsibilities as assigned by the Management.
 Preparing, Scheduling the Minutes of Meeting(MOM)
 To ensure the proper documents are created and signed, that all data is accurate and that documents are stored and
backed up and any retention policies are followed.
 Provides clerical and administrative secretarial support in order to optimize workflow procedures in the office.
support by entering, formatting, and printing information; organizing work;
 Provides administrative support for operations team
 Perform duties as deemed fit.
Architectural Consulting Group (ACG)
Office Administrator cum Executive Secretary/Document Controller
Jan 2011 - Jan 2019
As Executive Secretary cum Office Administrator
 General Secretarial / Schedule Management
 Facility and Fleet Management
 Managing the daily diary, operations functions & duties of Gen. Manager and the HR Manager.
 Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences,
teleconferences, and travel.
 Managing the Company email, all the outgoing and incoming correspondences and distributing it accordingly.
 Serve as first point of contact and liaison with clients, consultants and sub-contractors.
 Provide general research support and utilize all relevant computer software to retrieve, maintain, and manipulate data, as
needed.
 Coordinate and monitor multiple work processes and activities; ensure quality of documents requiring approval and/or
signature; draft/finalize correspondence prepare minutes of meetings, as required.
 Participate in preparation of briefs by developing required inputs and consolidating information from various sources.
 Assist in preparing portfolio management reports, including collecting data, preparing tables/graphs, and conducting simple
spreadsheet analysis.
 Assist in the Tender documents, proposal submission and contracts preparation.
 Additional ad-hoc responsibilities as assigned by the Management.
 Performing day-to-day administrative tasks such as maintaining information files and processing paperwork
 Managing and organizing Company events, social events and any other employee activities.
 Manage office Supply
 Contacting suppliers and negotiating for the best deals for the supplies
 To develop and maintain an effective mail management system.
 Receives and registers Client provided document for detail engineering or construction engineering project, including inhouse generated document.
 Point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
 Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and
graphics.
 Drafting correspondence and other documents using various computer packages - Word, Excel, PowerPoint etc.
 Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
 To ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed
up and any retention policies are followed
 Perform duties as deemed fit.
 As Document Controller :
 Establish project documentation
 Maintaining Department / Division audible record of project documents like incoming and outgoing documents electronically
and hard copy according to the document procedure.
 Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation
produced by technical teams, projects or departments in a timely, accurate and efficient manner .
 To ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed
up and any retention policies are followed.
 Preparing, Scheduling the Minutes of Meeting (MOM)
 Maintaining Department / Division audible record of project documents like incoming and outgoing documents electronically and hard copy according to the document procedure.
 Reviews completeness of documentation and prepares controlled document transmittals punctually in accordance with the
distribution lists.
 Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or
construction engineering project.
 Responds in a timely manner to requests to retrieve information, information searches and general requests for support from
project/department personnel.
 Maintain an auditable record of all documents according to Document Procedure
ODL Engineering
Executive Secretary
Jun 2008 - Jan 2011
File Management and Expatriate Management
 Manage and oversee documents for a particular project or for an entire organization
 Establish a system for controlling inflow, outflow, storage, and identification of documents, data of internal/external origin.
 To perform regular audit on corporate documents in order to ensure that all documents are properly submitted to other
departments.
 Coordination between Project Managers , Engineers and Contractors for various disciplinary Documents.
 Controlling and checking all the deliverables (Technical Documents and Drawings), entering and keeping track.
 In charge of issuing the documents/ drawings to the client via transmittal and updating the Document Registration/ Master
Tracker at the same time.
 Maintain filing and archiving documents.
 Distributing hard copy and soft copy of all documents/ drawings that has been issued to the concerned department as per
Matrix Distribution List & keeping records.
 Performs document quality check in accordance to Company engineering document control procedures
 Coordinate all activities related to Document Control procedure, including technical documents, drawings, Submittals and
commercial correspondence.
SM Retail Inc.
Treasury Officer
Feb 2006 - Mar 2008
Handles petty cash fund and maintains an accurate record for replenishments.
 Processing and clearing of check
 Runs various reports on the computer for management arrangement
 Complies and maintains control records and related files.
 Receives incoming calls and forward messages to the concerned person
 Arranging, coordinating and engaging all the office events.
 Monitoring and administration of the company’s record and related files.

Education

Emilio Aguinaldo University
Bachelor of Science in Business Administration major in Management
Jun 2000 - Mar 2005

Contact Candidate