1. Screens and sorts a wide variety of incoming documents such as letters, memoranda, and reports, including opening confidential correspondence and commenting on required action and attention.

2. -Establishes codes and maintains efficient records/filing systems for all incoming and outgoing correspondences and documents. Ensures the custody of confidential papers and documents of importance to the company’s activities.

3. -Takes dictation and types a variety of technical or non-technical correspondence in English and Arabic, ensuring that discretion is exercised over the dispatch and circulation of items, and over the security of copies or originals.

4. Monitors, regardless of origin, all documents for external distribution which require signature. Proof-reads and edits, where necessary, to ensure acceptability and correctness

5. Carries out office tasks including maintaining a diary and arranging meetings and appointments, preparing schedules and arranging accommodation, transport and other details for overseas visitors, screening and directing other visitors, answering personal telephone enquiries and briefing supervisor on their nature.

6. Makes arrangements for conference room meetings and prepares agendas and attends to take minutes as required. Prepares and distributes notes/minutes of the meetings and alert manager about cancelations or new meetings .

7. Follows all safety, fire, health and environmental policies of the Company at all times.

8. Act as the CEO’s primary point of contact internally and externally & provide direct administrative support to the CEO.

9. Manage office supplies such as stationary needs, business cards and follow up on office equipment repair

10. Plan, coordinate and complete all daily office duties

11. Assist with preparing documents, including Course Completion Certificates, PowerPoint presentations and updating contact and networking lists

12. Coordinate activities and logistics with clients/outside vendors including company/team meetings, events, catering, car service orders, etc.; process invoices for payment

13. the point of contact between the executives and company employees/clients and manage information flow.
14. Receive and relay telephone messages.
15. Direct the general public to the appropriate staff member.
16. Maintain hard copy and electronic filing system
17. Greet and receive visitor.
18. Handle information requests.
19. Prepare correspondence and stuff mail into envelopes.
20. Arrange for outgoing mail and packages to be picked up.
21. Prepare statistical reports.
22. Manage spreadsheets
23. Receive and relay telephone and Emails messages.
24. Maintain office procedures.

BA in computer applications