DEVASSY JENNY KUTTY
Mobile No.: +971 50 7980243
Residence No.: +971 4 2723064
Other Contact Joy: +971 50 5650925
E-mail:jennythekkooden@gmail.com

Objective Seeking a job opportunity in your organization to utilize my efficient administrative, organizational, procedural and problem-resolving abilities, thereby contributing to valuable functions.

Personal Details Nationality – Indian
Current Visa Status – Husband’s Sponsorship (Transferable Visa)
Languages Known- English, Hindi and Malayalam.
Availability: Immediate
Education
Driving License Bachelor of Commerce from University of Mumbai.
UAE Driving License
Work Experience
Dec 2017 – Sep 2018 Veracity World General Trading LLC
Office Manager

Job Responsibilities
 Promoted/Marketed Bessey Tools. Prepared costing and replied to inquiry for potential sales.
 Received calls, attend walk in inquires, prepare invoice.
 Coordinated with vendors and supplier for product availabilities and shipping.
 Supervised the smooth functioning of the office administration.
 Coordinated maintenance of office equipment if required.
 Maintained track of attendance and punctuality of all the team members.
 Procured stationeries and groceries.
 Maintained petty cash expenditure.
 Updated daily income and expense in Zoho accounts software.
Jan 2015 – Mar 2017 French Department Stores LLC, Galeries Lafayette
Personal Assistant to the Head of Projects Department & Projects Secretary.
Job Responsibilities
 Maintained track & records of all meetings & appointments for the projects & architectural team.
 Maintained all meeting minutes attended by the HOD. Remind in advance the next meeting to be attended and forward relevant minutes of the previous meetings.
 Arranged Travel arrangements for the HOD.
 Screened all calls on behalf of the HOD and forward relevant/appropriate and important messages to him.
 Maintained project directories of the consultants and contractors involved in the project.
 Supervised the smooth functioning of the office administration. .
 Ensured servicing and maintenance of all office equipment regularly.
 Maintained track of attendance and punctuality of all the team members.
 Maintained track & stock of all the stationeries and groceries procured. Re-order regularly.
 Co-ordinated with various departments viz. HR, IT, Accounts, Procurement, Operations, Housekeeping etc. for related tasks on Projects Department.

July 2013 – September 2014 United Bank Limited
Office Manager & Executive Assistant to the Head of International (HOI), Management Office
Job Responsibilities
 Managed the diary and calendar of Head of International (HOI).
 Organised Conference / Meeting.
 Screened calls on behalf of the Head of International (HOI) and forward relevant/ appropriate and important messages to the HOI.
 Received all mails, faxes, emails and couriers on behalf of the Management Office and forwarded them to the concerned Head of Department (HOD).
 Maintained track of travel, attendance and punctuality of all management staff.
 Maintained track & stock of all the stationeries and groceries procured.
 Kept track of all appointments, meetings and travel schedule for the HOI
 Coordinated travel & hotel arrangements through the authorized travel agents for the HOI
 Liaised with IT Manager to ensure full IT capability.
 Liaised with contractors to ensure maintenance of office equipment and premises.
 Liaised with HR Manager to coordinate and follow-up employee leave.
 Coordinated with various department heads viz. HR, IT, Finance, General Services International, Bank Operations, Corporate, Risk, Treasury, FI, etc. for any tasks on behalf of HOI.

April 2008 – March 2013 Al Ghurair Centre
Personal Assistant to the Vice President, Development and Construction & Projects Secretary

Job Responsibilities
 Maintained track and records of all meetings & appointments for the entire projects & architectural team.
 Maintained all meeting minutes attended by the Vice President-Development & Construction. Remind in advance the next meeting to be attended and forward relevant minutes of the previous meetings.
 Arranged travel arrangements for the Vice President.
 Screened all calls on behalf of the Vice President-Development & Construction and forward relevant/appropriate and important messages to her.
 Maintained project directories of the consultants and contractors involved in the project.
 Supervised the smooth functioning of the Document Control team. Supervise the e-filing of all important emails, faxes, and letters & simultaneously maintain hard filing of documents.
 Ensured servicing and maintenance of all office equipment regularly.
 Maintained track of attendance and punctuality of all the team members.
 Maintained track & stock of all the stationeries and groceries procured. Re-order regularly.
 Co-ordinated with various departments viz. HR, IT, Accounts, Procurement, Operations, Housekeeping etc. for related tasks on behalf of VP and for the Projects Team Members.

July 2007 – March 2008 Patchi LLC
Personal Assistant to Assistant CFO & Logistic Coordinator
Job Responsibilities
 Managed office administration, co-ordination and general supervision of the Logistic team.
 Organised diary calendar of appointments and meetings for the assistant CFO
 Received all mails, faxes, couriers for the department and forward them to the concerned personnel
 Ensured all consignments are insured to cover damage in transit.
 Acquired detailed analysis of each shipment arrived and expected to arrive by land, sea & air by coordinating with respective carrier company/freight forwarding agents.
 Tracked all shipment arriving via land, sea & air; forecasted and delegated clearance & delivery on routine basis.
 Communicated with bank concerning the consignment arriving against Letter of Credit. (L.C. Shipments)
 Liaise with warehouse team and the transporters for shipment clearance and delivery.
 Followed up with the warehouse in-charge for Goods Received Memo for each consignment arrived.
 Any damage reported intimated insurance company and co-ordinate for claim.
 Any discrepancy reported in goods received memo, notified the supplier and related correspondence with them.
 Forwarded completed consignee files to the accounts department for system input, thereafter submitted completed files to the CFO for costing and closing of the consignment.

August 1999 – July 2007 Berkeley Services Group
Executive Division Secretary
Job Responsibilities
 Managed Office Administration for the Division
 Organised diary of appointments, meetings and travel arrangements for the Division Manager
 Attended all Customers’ Calls / Inquiries and forward information to the concerned team member.
 Logged incoming call details, raise complaint logs, and raise inquiry sheets, type quotations, business letters and inter-division/department correspondence.
 Received all mails, faxes, emails and couriers on behalf of the division and forward to concerned personnel. Ensure and maintain backup copies for the division.
 Liaised with PRO and Finance Department regarding information and paper flow concerning the division.
 Submitted monthly report to Marketing Department that manifest the details of quotations submitted to client. Prepare weekly presentation for the Division Manager
 Prepared and submit petty cash statements on behalf of the division to reimburse cash.
 Ensured all paper works are delegated, filed and maintained as per ISO regulations.
 Submitted information to Finance department regarding new projects gain, amendment on existing projects, and termination of any projects etc. on monthly basis.
 Forwarded detailed summary sheets for one-time job carried for more than 2 days to accounts department for invoicing purpose.
 Recorded minutes of all division meeting held from time to time.
 Prepared log and maintain contracts and agreement for the division.
May 1997 – July 1999 Decorpoint International LLC
Receptionist & Personal Assistant to the General Manager

Job Responsibilities
 Organised diary of appointments, meetings and travel arrangements for the G.M.
 Office administration and managed reception.
 Attended all Calls and forward message to the concerned team member.
 Logged incoming calls, type quotations, letters and inter-department correspondence.
 Received all mails, faxes, emails and couriers on behalf of the Company and forwarded them to the concerned manager/staff.
 Filed and maintain backup copies of all business correspondences.
 Assisted Company Accountant with the data entering in the account software.
 Ordered and maintained office grocery and stationery.
 Maintained petty cash expenditure.

Education  1995 – University of Mumbai.
Bachelors of Commerce
 1992 – Srinivas Bagarka Junior College of Arts & Commerce, Mumbai.
Higher Secondary School, Commerce Faculty
 1990 – Our Lady of Health High School, Mumbai.
Secondary School Certificate

Computer Skills  Excellent working knowledge of all MS-Office Packages. Proficient at MS-Outlook, Adobe PDF conversions and formatting,
 Excellent data entry and back tracking ability.
 Excellent MS Excel skills.

Skills and Proficiencies  Typing speed – 50 wpm.
 Proficient at setting up and adhering to process and procedure.
 Proficient in drafting business letters, proofreading.