Job Summary:
The Payable Supervisor is responsible for overseeing the accurate and timely processing of all payments and invoices, ensuring compliance with financial procedures and policies. This role plays a key part in maintaining the financial health of the hotel by managing accounts payable functions, adhering to strict accounting standards, and providing leadership to the finance team.

Responsibilities:

• Oversee and ensure the timely and accurate preparation of payments to vendors and suppliers.
• Verify and authorize invoices, ensuring all supporting documentation is received and properly recorded.
• Supervise the reconciliation of accounts payable ledgers and ensure all transactions are recorded in accordance with company policies.
• Conduct regular audits to ensure compliance with financial and accounting systems.
• Manage the monthly accounts payable age analysis, providing detailed reports to the finance department.
• Collaborate with other departments to resolve any discrepancies related to payments and invoices.
• Monitor vendor relationships to ensure timely payments and effective communication.
• Support month-end and year-end closing processes by ensuring accurate financial reporting.
• Train and mentor junior finance staff to ensure adherence to accounting standards and procedures.
• Assist with budgeting and forecasting processes related to payable expenses.

Requirements:

• Strong knowledge of accounting principles and financial processes, especially in accounts payable.
• Experience working in a finance department, preferably in a 5-star luxury international hotel.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Strong attention to detail and accuracy in processing financial data.
• Critical thinking and problem-solving skills, with the ability to resolve payment discrepancies.
• Proficiency in financial software and accounting systems.
• Ability to communicate clearly and professionally with vendors, team members, and other departments.

Level of Education:
Bachelor’s degree in Accounting, Finance, or a related field; relevant certifications preferred.

Work Hours:
Full-time, with flexibility for month-end closing and special projects.

Experience in Months:
60+ months (5+ years) of experience in finance or accounts payable, with a supervisory role in a hospitality setting preferred.