Franchise Hotel – Telephone Operator Agent

at Th8 Palm Hotel, Vignette Collection
Published June 3, 2024
Location Dubai, United Arab Emirates
Category Chefs / F&B / Housekeeping / Hospitality  
Job Type Full-time  
Responsibilities Consistently offer professional, friendly and engaging service ·         Process all external and internal calls and emails either by redirecting calls/emails or assisting the caller/sender. ·         Promptly answer telephone calls and emails, addressing callers and senders in a clear, friendly and courteous tone of voice. ·         Take ownership of the caller’s request and ensure follow up according to the hotel’s standards. ·         Have a sufficient working knowledge of all departments, in particular Housekeeping, Front Office and Engineering. ·         Act as dispatcher throughout the hotel for security, guest services and other colleagues in operations. ·         Update Service Requests and work orders and dispatch to the right department. ·         Maintain and monitor the dispatching software systems and ensure that all services provided throughout the hotel are always available and are carried out efficiently. ·         Responsibly use all available systems including PMS (Property Management System), telephone system, dispatching systems, fax, etc. ·         Maintain the upkeep of all telephone and related equipment within the switchboard to ensure maximum efficiency. ·         Maintain information confidentiality. ·         Transcribe complete messages and repeat information to verify accuracy. Input and retrieve messages to/from the computer. Ensure that messages taken are forwarded to and received by guests. ·         Provide time and information in response to emergencies and guest requests such as plumbing problems, housekeeping requests, etc. Verify with guests, after a reasonable pre-set time, whether the request has been delivered. Follow-ups to be endorsed to proper channels. ·         Receive wake-up call requests from guests, repeat information back to caller as it is taken, accurately and expediently log/input information. Deliver wake-up calls at the requested time. ·         Serve as a liaison for Guests requiring information relating to all aspects of the hotel, such as: F&B promotions, Reservations, meetings rooms, etc. ·         Receives and logs into the Table Management System the restaurant reservations requests with all information required. ·         Maintaining the communication with the guests regarding the lost and found items. ·         Creating amenities in the system for the efficient delivery and cross charging. ·         Have full knowledge of the hotel’s emergency procedures. Remain calm and polite during emergency situations and/or heavy hotel activity. ·         Promotes and leads a service driven, results driven work environment. ·         Follow department policies, procedures and service standards. ·         Follow all safety policies and promotes a safe work environment. ·         Other duties as assigned.
Industry Hospitality

Description

This job posting is for a position at a Hotel owned and operated by an independent franchisee, not by IHG or its affiliates. IHG has no involvement in the hiring or day-to-day employment policies or practices of franchisees.

By clicking the apply button, you will be applying for a position with an independently owned and operated franchise hotel, not with IHG or its affiliates, and IHG will not be your employer.

 

About Us

Vignette Collection is a diverse group of luxury hotels with a fresh focus, offering guests a more authentic and thoughtful way to travel.

We’ve created a collection brand that gives guests and colleagues an inspiring new choice. One that puts people at the heart of everything we do, to reframe luxury hospitality for the better.

Our hotels are unique in their own right, with their own distinct outlook and story to tell.

Your day to day

·         Consistently offer professional, friendly and engaging service

·         Process all external and internal calls and emails either by redirecting calls/emails or assisting the caller/sender.

·         Promptly answer telephone calls and emails, addressing callers and senders in a clear, friendly and courteous tone of voice.

·         Take ownership of the caller’s request and ensure follow up according to the hotel’s standards.

·         Have a sufficient working knowledge of all departments, in particular Housekeeping, Front Office and Engineering.

·         Act as dispatcher throughout the hotel for security, guest services and other colleagues in operations.

·         Update Service Requests and work orders and dispatch to the right department.

·         Maintain and monitor the dispatching software systems and ensure that all services provided throughout the hotel are always available and are carried out efficiently.

·         Responsibly use all available systems including PMS (Property Management System), telephone system, dispatching systems, fax, etc.

·         Maintain the upkeep of all telephone and related equipment within the switchboard to ensure maximum efficiency.

·         Maintain information confidentiality.

·         Transcribe complete messages and repeat information to verify accuracy. Input and retrieve messages to/from the computer. Ensure that messages taken are forwarded to and received by guests.

·         Provide time and information in response to emergencies and guest requests such as plumbing problems, housekeeping requests, etc. Verify with guests, after a reasonable pre-set time, whether the request has been delivered. Follow-ups to be endorsed to proper channels.

·         Receive wake-up call requests from guests, repeat information back to caller as it is taken, accurately and expediently log/input information. Deliver wake-up calls at the requested time.

·         Serve as a liaison for Guests requiring information relating to all aspects of the hotel, such as: F&B promotions, Reservations, meetings rooms, etc.

·         Receives and logs into the Table Management System the restaurant reservations requests with all information required.

·         Maintaining the communication with the guests regarding the lost and found items.

·         Creating amenities in the system for the efficient delivery and cross charging.

·         Have full knowledge of the hotel’s emergency procedures. Remain calm and polite during emergency situations and/or heavy hotel activity.

·         Promotes and leads a service driven, results driven work environment.

·         Follow department policies, procedures and service standards.

·         Follow all safety policies and promotes a safe work environment.

·         Other duties as assigned.

What we need from you

  • Previous customer related experience an asset.
  • Must possess outstanding guest services skills and sophisticated verbal communication skills.
  • Computer literate in Microsoft Windows applications required. Knowledge of Opera Property Management System an asset.
  • Strong interpersonal and problem solving abilities.
  • Highly organized, responsible & reliable.
  • Ability to work well under pressure in a fast paced environment.
  • Ability to work cohesively with fellow colleagues as part of a team.
  • Ability to focus attention on guest needs, remaining calm and courteous at all times.
  • Fluency in English, secondary language preferred.
  • Must have the ability to handle a multitude of tasks and Guest requests.

What we offer

We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life.
We welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. We are an equal opportunity employer and offer opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
So, join us and you’ll become part of our hotel family.

 

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

Only registered members can apply for jobs.