|Published||November 15, 2023|
|Location||Dubai, United Arab Emirates|
|Category||Administration / Front Desk / PA / Secretary|
Executive Assistant, Finance - Atlantis Dubai
At Atlantis, we exist to bring the extraordinary to every holiday and experience through connection, empowerment, precision, care and warmth. Inspired by the majesty and mystery of the ocean, Atlantis resorts are unique destinations full of life, wonder and surprise, where we seek to exceed our guests’ expectations at every possible turn.
Atlantis Dubai is an iconic entertainment destination comprised of two world-class resorts; Atlantis, The Palm and Atlantis, The Royal; offering an unbeatable opportunity for you to grow and develop in your career. With a sense of exhilaration and discovery, we create unforgettable memories by providing guests the opportunity to discover an extraordinary world filled with thrilling adventures. Whether we are designing a couple’s retreat or serving the extraordinary in one of our award-winning celebrity chef restaurants, we approach everything with imagination to spark a sense of courage, inspiration and innovation. This is not simply our job, it’s our passion.
About the role
The Executive Assistant, Finance, will be managing the daily operations of the Senior Vice President office, by providing high-level administrative support, detailed and complexed calendar, ensuring documentation, reports and correspondence are prepared and presented prior to each daily, weekly, and bi-weekly team meetings/conference calls. You will be the point of contact for the Finance team, internal and any external stakeholders.
You will communicate and handle incoming and outgoing electronic communication and assist with the organisation and email correspondence by keeping track of incoming messages, and ensuring that urgent information/action points are either passed on to relevant person or handled personally by the SVP, Finance
You will also liaise between the team and other operational or relevant departments and organise meetings, conference calls, and presentations on behalf of the SVP, Finance which may involve internal or external customers, whilst ensuring meeting materials, reports and correspondence are prepared and presented prior to each daily, weekly, and bi-weekly team meetings/conference calls.
Other responsibilities will also include keeping a task list for follow up for the SVP, Finance and preparing meeting notes and action plan lists based on meetings conducted as required from time to time, and arrange travel schedule, reservations, and visa requirements.
The successful, Executive Assistant, Finance candidate will have at least 5 years’ experience in a similar role, assisting Executives, VP, and senior leadership within a C- Suite environment, within a large organisation and have demonstratable experience handling confidential information. You will also have exceptional English communication skills, superior administration | organisation skills, as well as time management, meticulous attention to detail and be comfortable working in a fast-paced pressurised environment.
You will also have exceptional spoken and written English, have superior administration and organisation skills, as well as time management, meticulous attention to detail and be comfortable working in a fast-paced pressurised environment.
Join a team that is adventurous, creative, warm-hearted and extroverted. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.