Filipino Administrative Assistant / Secretary

at PHK Group
Location Dubai, United Arab Emirates
Date Posted December 27, 2018
Category Administration / Front Desk / PA / Secretary
Job Type Full-time

Description

 

Job Summary:      Looking for experienced and talented Administrative Assistant / Secretary in Dubai, United Arab Emirates (UAE)

 

Job Key Details:               

  • Handle, coordinate and maintain calendar of the Director including appointments, meetings and travel.
  • Organize internal and external meetings on behalf of the Director ensuring all necessary requirements are made for example meeting venue, equipment, presentations, prepare agendas.
  • Screen and respond to incoming communications including complaints
  • Prepare and write high quality reports and presentations as required by the Director.
  • Give executive and administrative support to the Director.
  • Provide secretarial support for meetings as and when required by the Director including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments
  • Arrange the Director’s travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
  • Communicate important updates and information to the Office as required

 

Job Qualifications and Experience

  • The ideal candidate for Administrative Assistant / Secretary must have a Bachelors Degree in a relevant discipline
  • Practical experience in the same or related role within the UAE is required for the right candidate
  • Experience with a building contracting company will be an added advantage
  • Excellent communication skills
  • The applicant must be fluent in English
  • The applicant should have problem analysis and problem-solving skills
  • Good judgment and decision-making ability
  • The jobholder should be well organized with an understanding of priorities and changing demands
  • The required candidate should be Filipino and able to join immediately
  • Should be able to maintain high levels of professionalism and confidentiality
  • Strong attention to detail and accuracy
  • The applicant should have excellent organizational, planning and multi-tasking skills
  • The jobholder should have a professional knowledge of Microsoft Office programs for example MS Office Word, Excel, PowerPoint and Internet

 

Application Procedure:                                                                                

All qualified candidates are encouraged to upload their recently updated CVs