CAREER OBJECTIVE
To associate with a progressive organization that gives me to apply my knowledge and skills with the latest trends and be a part of a team that dynamically works towards the growth of the organization.

SYNOPSIS
Highly skilled and motivated professional, consistently appraised by management & colleagues.
Have excellent competency in MS Office and other communication interface tools and programs.
Prioritization of work and perfect time management.
Excellent oral and written communication, leadership, interpersonal and multi-tasking skills.

WORK EXPERIENCE

Hadir Projects & Environment Systems LLC- Abu Dhabi, UAE March 2014 – March 2019

Sales Coordinator / Projects Document Controller March 2016 to March 2019
Sales Duties:
Prepare all outgoing quotations and handle all correspondence of sales department.
Follow up with clients regarding quotations.
Responding to incoming emails and call from clients.
Update all sales enquires in ERP.
Assist sales team for the preparation of submittals, presentations, reports, filling important documents etc
Ensure all approvals, tender documents, estimation, pricing sheets, submittals or other important documents are filled systematically.
Prepare and update job card with all supporting documents.
Vendor Registrations: Handle Online Vendor Registrations and timely renewal.(Eg:- ADNOC, ADCO, CMW, ADAC, ZADCO, GHQ etc)

Projects Documents Controller Duties:
Keep in track of all the incoming & outgoing project documents.
Scanning in all relevant new documents.
Coordinating all activities related to Document Control, including technical documents, drawings and commercial correspondence.
Ensuring that controlled copies of latest approved documents and drawings are given to the appropriate staff, sub-contractors and suppliers as applicable.
Maintaining updated records of all approved documents and drawings and their distribution.
Maintaining the documents and drawings under safe custody without any damage or deterioration with easy traceability.
Responsible for maintaining hard copy information related to all the Projects.
Maintain the files and control logs as required by the project.
Ensuring all documents are up to date as possible within electronic filing system - ERP
Preparing necessary documents for the gate passes procedures for the project works.
Issuance of warranty certificates, operation & maintenance manuals, projects completion letters.

Admin & HR Assistant cum Projects Document Controller March 2014 – February 2016

Admin Works: Provide general administrative and clerical support including mailing, scanning, faxing and copying to management, schedule and coordinate meetings, appointments and travel arrangements for Managers, preparing minutes of meeting, answer calls from customers regarding their inquiries, making hotel booking.
Handle HR/ staff Documentation: Keep track of all staff documents, passports, visa, trade licenses, vehicle registration, labour cards etc. are being renewed before the expiry in co-ordination with PRO. Handling passports of all the staffs in the safe custody.
Leave Records: Handle all the HR leave, dismissal memos, personal records of all staffs to be updated in the system, air tickets and all other HR/ admin related works including employees exist check list and updating in the system.

British Council, Abu Dhabi, UAE Feb 2012 – March 2014 Part Time
Freelance Invigilator
Duties & Responsibilities:
Make sure the examination hall is properly climate controlled, there are a minimum of distracting noises and the environment is conducive to running the exam.
Ensure the exam packets are distributed to the desks prior to the start of the exam.
Give out examination papers, give instructions to students, ensure that the exam starts and finishes on time and check that all unauthorized items such as cell phones are cleared from desks before the exam starts.
To ensure that exams are conducted fairly and no students is cheating.

Hilton, Abu Dhabi, UAE Jan 2011 – Jan 2012
Secretary to Director of Finance
Duties & Responsibilities:
Handling typing correspondence.
Answer various phone queries which may be resolved or referred to concerned person for resolution.
Issuing control number and fax reference number to all outgoing mail/fax.
Sorting, routing, follow-up and keep track of all incoming and outgoing mails.
Schedule appointments and meetings.
Prepare Minutes of Meeting.
Maintaining records of the Staffs.
Maintain Files, Registers and Records and keep them update in line with the Company procedure.
Preparation of Monthly report to higher Management.
Preparation of memos and reports to various sections.
Preparation of Time sheets for employees.
Assisting in the preparation of various Budgets such as Capital Expenditure, Department Costs, Salaries & Wages, IT related & Equipment Budgets.
Performs assigned tasks from Manager.

Cochin International Airport ltd. March 2008 - August 2008
Ground Staff
Duties & Responsibilities:
Customer Service.
Counter Check-in
Clearance of Departure and Arrival Passenger Documents
Meeting the Flight
Handling Special Requirements.

IT SKILLS
Well versed in MS Office Packages
Basic knowledge in Computer Programs.

ACHIEVEMENTS
College Vice Chairperson.
Best Singer award at School & University.
Softball and handball player in college level

EDUCATION & CREDENTIALS
Bachelor of Arts – History
Contracts Management & Administration (FIDIC)87/99
IATA- UFTAA Course
MS Office
ERP Software

PERSONAL DETAILS
Date of Birth : 13th November 1985
Gender : Female
Marital status : Married
Nationality : Indian
Linguistic skills : English, Hindi, Malayalam
Joining : Immediate
Salary Expectations : 4500 - 5500 AED (Negotiable)
Visa Status : Husband Visa (Transferable)
Validity Date : November 2020
Passport Number : G 0168036
Hobbies : Singing and Cooking

REFERENCES
Upon Request

CONSIDERATIONS
If chosen, I will prove myself to be an asset and work with all my heart and sincere effort.

DECLARATION
I hereby declare that the above given information’s are true to the best of my knowledge and belief.

PRIYANKA SUSAN MATHEW