EXECUTIVE SECRETARY / PURCHASING OFFICER / ACCOUNTS ASSISTANT
Sports Village L.L.C.
Dubai, U.A.E.
(June 2011 - August 2018)

Job Descriptions:

Executive Secretary
 Provide executive secretarial support to the Managing Director and other divisional heads.
 Coordinate and facilitate the calendar of the Managing Director and other Divisional heads
to arrange travel, appointments, meetings and conferences.
 Read and analyze incoming memos, submissions, and reports in order to determine their
significance and plan their distribution.
 Prepare reports, presentations and correspondence accurately and swiftly.
 Establish work procedures and keep track the daily schedule of the team to ensure projects
are completed on time.
 Handle and prioritize incoming and outgoing faxes and emails.
 Screen telephone calls and take messages or forward calls to appropriate departments,
when necessary.
 Assist customers with inquiries regarding price, installation and delivery. Responds to and
resolves customer complaints in a professional manner.
 File and update contact information of all the employees, customers, suppliers and external
partners.
 Maintain and manage general filing system and file all correspondence.
 Professionally greet and receive guests and clients.
 Ensure that the office area has adequate supplies at all times.
 Arrange hotel booking and ticket for all employees.

Purchasing Officer
 Compare and negotiate offers/contracts from suppliers.
 Evaluate and monitor contracts to be sure that suppliers comply with the terms and
conditions of the contract and to determine the need for changes.
 Prepare technical specifications for a request for proposals, including terms and
conditions.
 Prepare local and International purchase order.
 Manage and maintain purchasing documents, files and records to ensure the availability of
documentation and compliance with established policies and regulatory guidelines.
 Follow up orders to ensure that all materials are shipped and delivered on promised dates.
 Conduct inspection of products to ensure quality and adherence to specifications.
 Manage and Maintain updated records of purchased products, delivery information and
invoices.
 Ensure that any invoices are sent to accounts for payment.

Accounts Assistant
 Handle invoices and delivery notes of the suppliers to ensure details are matched with purchase orders. Returning all invalid documents as and when necessary.
 Issue Proforma/tax invoices and delivery notes to the clients.
 Follow up and handle cheque/cash payment collections from clients and to suppliers.
 Prepare international and local funds transfer, cheque and cash payment.
 Prepare cash/cheque deposit slip, payroll/WPS salary and financial statement.
 Maintain and Handle petty cash and cash flow system.