Irina Katchalina

Experienced senior finance executive

I am a results oriented senior finance executive with a consistent track of achievement for delivering profitability and growth through expert analysis and process improvements in broad areas of finance and business operations. Fully qualified CA of Australia and New Zealand, I have 14 years in total of heading finance departments experience in diverse industries in ME and New Zealand.

Being a member of executive management teams in various organizations required me to actively participate in developing organizational strategies and to take part the decision-making processes, be able to communicate effectively and motivate others.

Last Resume Update June 3, 2019
Address Dubai, United Arab Emirates
E-mail [email protected]
Phone Number 0526164463
Website http://www.linkedin.com/in/irinakatchalina

Experience

Camfil Middle East FZCO
Head of Finance & HR
Aug 2017 - Current

 Partnering with the senior management team on the development of financial and operational strategies, and metrics tied to the formulated strategies and the ongoing development and monitoring of control systems designed to preserve company capital while supporting company growth and reporting accurate financial results. Providing strategic recommendations based on financial analysis and projections, and revenue/expense analysis
 Directing the preparation of all financial reports, including reporting to the Group, budgeting process & financial planning
 Reporting financial status (GM% & NP goals) by developing sales forecasts & analysis of sales pipelines; reporting results; analyzing variances; developing improvements
 Successful development of production cost allocation system, identified the most important manufacturing metrics with providing support for their improvements to operations team, which allowed to minimize the production variances by 20%. Monitoring, analyzing and reporting on materials, labor and overheads variances
 Collaborating across function on developing the operating budget. Oversee budgetary planning and cost management, including production, in alignment with the strategic plan
 Developing and maintaining systems of internal controls to safeguard the financial assets of the group. Reviewing of the internal controls and ensure corrective measures are implemented for cases where the control weaknesses are identified. 2017 & 2018 internal control level assessed by KPMG at 100%.
 Developing and retaining talent with a long-term strategic mind-set and consideration for the ongoing evolution of Finance. Acting as a mentor and facilitated ongoing training and support to finance team to optimize their performance and oversee their development, both as individuals and as a team. Coordinating timely and thorough performance reviews. Personal leadership skills are accessed by 8% higher than the Group average.
 Overseeing and coordinating yearly external audit with KPMG. Competed 2017 audit on time and without adjustments.
 Overseeing the company recruitment process, compliance to UAE employment laws and the Group global policies and discipline matters. Overseeing employee benefit plans, with emphasis on maximizing a cost-effective benefits package
 Ensuring that the company complies with all legal and regulatory requirements. Overseeing Group policy compliance functions. Assisting other departments on framing contracts, negotiations, dispute resolution, compliance management
 Provided 60% reduction in legal costs for closing off branches in Iran.

Novus Community Management
Head of Finance
Nov 2013 - May 2017

Reporting into NOVUS CEO. NOVUS supported Owners Associations (around 40 in UAE and 18 in Oman), property owners & residents to establish, maintain and grow successful and sustainable communities. Our portfolio included a variety of commercial towers, residential apartment buildings and mixed-use developments throughout Dubai & Muscat, with currently over 10,000 residential apartments or commercial offices and retail units under management.
 Partnered with and supported executive management team in building and delivering the company strategy and day to day management of the business and to ensure alignment and prioritization of resources
 Restructured Dubai Finance Team, currently consisting of two managers and six accountants, which allowed to allocate disengaged resources to the various activities more efficiently
 Developed Finance Team with one manager and one assistant for Novus- Al Meera Joint Venture in Oman, providing accounting services of high professional standards to the country’s largest residential community, Al Mouj Muscat
 Managed and overseen all accounting operations, including that of the clients and JV in UAE & Oman: billing, procurement, A/R, A/P, GL, consolidation and reconciliation processes
 Ensured the integrity of company and clients’ financial statements in accordance with IFRS and the UAE Law No (27) of 2007, and that the accounts are audited as per RERA requirements. Identified accounting and audit issues and improved clients’ business processes through the use of best practices, acted as a quality reviewer for reports issued to communities, ensured reports are accurate, and risks identified are appropriately addressed
 Develop and maintain standard operating and internal control procedures to ensure the efficient and effective management of the company's and clients’ finances, including the financial control framework, and ensured that accounting policies comply with the relevant accounting standards and that the company is compliant with tax law in the jurisdictions it operates in. Ensured all finance policies and procedures are fully implemented and consistently followed in all departments
 Built strong relationships with various REAL ESTATE developers (Nakheel, IFA Hotels & Resorts, Al Mouj), Real Estate Regulation Authority, banks, other external stakeholders through close collaboration with senior management. Reconciled and confirmed with developers on the initial service charge balances which allowed to enhance cash position for three communities by AED2.5 mln in one year. Established and coordinated with RERA, audit companies and communities’ Boards of Directors external audits plan and follow-ups for 55+ client accounts

Titan Meat LP
Finance Manager
Sep 2010 - Aug 2013

Reporting into Managing Partners / Directors. This partnership of Silver Fern Farms Ltd, New Zealand multinational meat co-operative with more than 2 billion annual turnovers, and National Meat Ltd was established in 2009 with the purpose to procure, process and market New Zealand beef and lamb products locally and worldwide.
 Managing the begin-to-end process of the monthly and yearly management financial reporting, with analyzing the financial results (e.g. margin analysis, production cost analysis, budget to cost analysis, cash flows and various internally used KPIs) and providing performance insights to support decision-making
 Budgeting & forecasting
 Improved reporting procedures for the yearly external audit to the standards required by Deloitte auditors (saved 72% in the audit costs in the second year)
 Developed and optimized internal control procedures in various processes, leading to an increased reporting accuracy and shifted monthly reporting deadline by 13 days.
 Manage and execute Operating Working Capital analysis (ageing of receivables, overdue receivables & inventory, non-current stock, clearance, accounts payable) for making better business decisions
 Preparing the audit pack for the annual external audit, constant liaising with the external auditors with providing recommendations for procedural improvements, annual external audit support.
 Maintaining Fixed Assets register
 Maintaining the banking facilities in four currencies, managing foreign currency risk through foreign currency contracting
 Producing statistical & statutory reports required by laws and regulations, indirect tax and regulatory compliance

Escort Data Logging Systems Ltd
Finance Manager
May 2003 - Feb 2010

Reported into CEO. The company in New Zealand, designed and manufactured a diverse range of self-powered data logging devices and accessories suitable for a variety of different industries including pharmaceutical, food, refrigeration, donor organs transportation and so on. Escort DLS has been exporting 95% of its products through the distributors network in over 28 countries. It has established a subsidiary in USA and JV with China.
 Monthly and yearly management reporting consolidating 2 sets of yearly financial reports (NZ and US) in compliance with GAAP. Further, prepared the annual and monthly budgets, and performing various financial analyses (e.g. CoGS, production variables, working capital) to provide insights and recommendations for improvement.
 Brought the accounting information system into professional order which was marked as “excellent” by external ISO auditor
 Prepared the financial part in the application for the Government Market Development Grant that made Escort DLS to be eligible for $150 000 Government financial assistance
 New or changing products costing, quoting new products based on customer specifications, monitoring actual costs against quotes
 Managing company finances and banking facilities
 Coordinate HR Admin and Payroll activities
 Overseeing the successful ERP system implementation (Exact Globe 2003)
 Producing statistical & statutory reports required by laws and regulations, direct/indirect tax and regulatory compliance

Education

Auckland University of Technology
Bachelor of Business (Major in Accounting)
Feb 2002 - May 2009
Moscow University of Commerce
Bachelor Degree Majoring in Economic
Sep 1989 - May 1994
Khabarovsk College of Soviet Trade (Russia)
Diploma in Economics
Sep 1984 - May 1987

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