Administration/Executive Operations

 Tata Consultancy Services Private Limited (deputed through M/s Quess Corp Ltd), Infopark, Kochi

 Organise and maintains personnel records.

• Providing clerical and administrative support to Company management.
• Providing Office management including visitors, event, gatherings, office keeping and pantry.
• Assisting Managers for various day to day support and ensure to complete task end of the day.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Handling of administration and record-keeping.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Providing assistance to HR and finance department.
• Managing travel agencies and courier inward/outward services.
• Monitoring Material inward/outward registers and keeping excel sheet.
• Filing and keeping records of various admin and accounting internal/external data.
• Preparing commercial invoices and packing list as and when required for logistical/export/scrap purposes also prepares letters/reports/ memos/minutes of meetings/ Write and distribute email purposes.
• Knowledge in free zone area export/import.
• Managing Export and Import Operations, keeping compliance with Custom laws, notification, tariffs, EXIM Policy and procedures and RBI rules and guidelines.
• Monitoring logistics and ensure that all the Duty-Free Customs clearance are done in professional manner without any fine.
• Set the standard operating process in place for smooth operation and maintain good relation with customer, clients, consultants, contractors and suppliers and deliver as per the requirement.
• Working with SEZ and STPI units(free zone areas), dealing with customs authorities, systematic receipt of materials its RWC, PC procuring and closing, get fresh list of material from zone office, get job work/inter zone transfer permission, preparation of progress report, System and procedure implementation in relation to SEZ as per rules, guidance on SEZ and STPI issue etc.
• Laision with customs and excise official, ensuring seamless and smooth operation at all location.
• Monitoring sourcing of Procurement certificate timely release for all shipment at all location.
• Filing in customs portal, the Temporary Removal, DTA, Imports Procurements (all) on daily basis and update data base.
• Attending phone calls from suppliers, CHAs, freight forwarders or any clients prospects and direct calls to appropriate parties or take messages.
• Prepare and file Monthly/Annually report to AO / SO / DC Office within stipulated time
• Arranging all necessary permissions/Assessments from Concern customs authority in stipulated time.
• Performs general office duties, monitoring office supplies, maintaining proper records, database management system and timely submission of reports.
• Submitting Corporate documents, reports and records weekly and monthly wise.
• Good Knowledge in MS Office (Excel and word etc.), Outlook/MS Teams.

   Admin Executive/Logistic Coordinator

   Dabur Pharmaceuticals Ltd, Dabur India Ltd, Cochin 

• Monitor stock levels and identify purchasing needs.
• SAP related activities (S&D Model) for Dispatch planning and execution, Invoicing process.
• Track orders and ensure timely delivery.
• Ensuring land transportation for all orders to the domestic and Export markets, making sure all trade operations run smoothly.
• Update internal databases with order details (dates, vendors, quantities, discounts).
• Liaise with warehouse staff to ensure all products arrive in good condition.
• Good understanding of supply chain procedures.
• Coordinating transportation providers to ensure prompt and proper movement of shipments.
• Planning and monitoring inbound and outgoing deliveries.
• Monitoring Procurement, Maintain stock, supplies and inventory.
• Reviewing purchase orders and shipping documents to ensure accuracy
• Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency.
• Validation and acceptance of transport invoices, orders and other costs pertaining to the warehousing, shipping activities;
• Monitor the package and labels of products accurately.
• Coordinate with the logistics department for shipment of materials.
• Supervise the orders and make adjustments to keep the stock levels sufficient.
• Run the warehouse and logistics operation in safe manner.
• Overseeing general office operation and keeping check list.
• Identify shipping methods and routes for products to be shipped.
• Negotiate charges with suppliers and customers.
• Manage and interact with the CS team. Resolve any arising problems or complaints.
• Ensure proper conservation of all warehouse areas, suggesting improvements, identifying maintenance needs or replacement of equipment as appropriate;
• Supervising and directing work schedules for logistics, warehouse, transportation, and attending customer services for any queries.
• Ensuring all operations adhere to laws, guidelines, and ISO requirements.
• Preparation of weekly reports on the deliveries (Purchases and Branch Transfer)
• Creating and maintaining vendor records includes purchase request, orders, receiving and shipping records.
• Preparation of Monthly sales and submission of Sales tax reports.
• Creating records of Warehouse Stock based on organization guidelines.
• Coordinating meetings and appointments, instruct managing staff work schedules.
• Managing & controlling all office related activities.