Key Responsibilities Handled as a purchase Executive
• Raising Inquiries, collecting quotations, preparing comparisons & Preparation of Purchase Orders for all Building Materials including major elements like, Aluminium profiles, Glass, Aluminium Composite Panel, Aluminium Accessories, Stainless Steel Items, M.S Steel, Concrete, Blocks, Cables & all Plumbing Materials.
• Negotiating with suppliers for prices to finalize orders.
• Coordinating & follow up with the suppliers for delivery of material
• Coordinate with Accounts Department for payments.
• Assisting & reporting to the Purchase Manager in the procurement procedure, preparation & finalization of Purchase Orders.
• Incorporating the necessary QMS procedures as per requirement from Auditors
• Maintain track of all LPO’s with regard to approval status.
• Prepare & maintain Vendor list for all Suppliers.
• Organize the necessary filing & documentation of all Purchase Orders.
• Collecting inventory reports and support the store keepers in forecasting of inventory requirements.
• Collecting material requirements report from every sites and arrange it accordingly as per the urgent priority.
• Handling calls and emails in a professional manner.
• Searching of potential vendors and having a constant touch with them for the material purchase.
• Preparing and organizing documentation required before and after approval.
• Managing brand, quality, vendors, for the ongoing general projects at site.
• Provide effective solutions for critical problems in case of urgent material purchase.
• Coordinating with Division Manager, Projects Manager and site Engineer for all the requirements in purchasing of materials.
• Coordinating with the suppliers for the History of the LPO and pending materials.
• Ensuring that the requirement of materials, manpower and equipment are used sufficiently to meet production targets
• Supporting for the management in planning and coordination of a program and it’s activities
• Follow up for the Purchase order with purchase department and arrange the materials in time.
• Handling petty cash