CURRICULUM VITAE
IHTISHAM ULHAQ
Document Controller
Mobile Saudi Arabia: +966 58 128 7312
Mobile Pakistan: +92 303 5200005
E-Mail: [email protected]

Objective
To associate with an organization which would progress dynamically and gives me a chance to update my knowledge and enhance my skills by being a part of the team that excels in work toward the growth of the organization.

Experience
Over 09 years of extensive comprehensive experience and knowledge in Document Controller & Office Coordinator with possesses excellent professional and communications skills.

Eligibility
Ability to work in multiple positions at the same time, self-confident with excellent working experience in team environment.

Key Skills & Competencies:-
• Aconex Certified Professional (ACP).
• Primavera Contract Management (PCM) Oracle Certified Professional.
• Oracle, MS-Office (Word, Excel, PowerPoint) and MS Outlook.
• Document Control System and Electronic Data Management.
• Utilizing a range of office software, including email and databases.
• Ability to evaluate, prioritize, organize and delegate work schedules.
• Good Knowledge and Experience in Oracle Enterprise System.
• Excellent written and verbal communication skills (English)
• Able to react quickly and effectively when dealing with challenging situations.
• Assisting departments with queries on documentation requirements & submissions.

Professional Experience:-

Document Controller June-2017 – Present.
Company: Beijing Emirates International construction Co. LLC (BEC).
Project: Mayasem Development Project Jeddah KSA.
Client & Consultant: Shamayel United Development / KPFF Global USA.

Document Controller April 2016 to June 2017.
Company: Beijing Emirates International construction Co. LLC (BEC).
Project: KAP2E2 (King Abdullah for Developing of the Security Headquarter) Makkah & Madinah.
Client & Consultant: Ministry of Interior-KSA / NKY Architectural Engineers.

Document Controller February 2014 to April 2016.
Company: Beijing Emirates International construction Co. LLC (BEC).
Project: KAP5 (King Abdullah for Developing of the Security Headquarter) Jizan, Assir, Abha, Nijran KSA.
Client & Consultant: Ministry of Interior-KSA / GIJV Ital Consultant.

Document Controller May 2011 to February 2014.
Company: Beijing Emirates International construction Co. LLC (BEC).
Project: King Abdullah Project for Displaced People of Jizan (900 Villas, Schools, Mosque) Jizan KSA.
Client & Consultant: Ministry of Interior-KSA / AECOM.

Operation Officer (Mega Project) June 2009 to February 2011
Company: TCS Pvt Ltd (Tranzum Courier Service) Islamabad & Mardan, Pakistan.

Working Responsibilities:-
• Manage online document systems, maintain, and review document records.
• Generate Filing system and record in server all running and completed projects.
• Manage the Documentation Services department by providing effective direction and motivation of the departmental staff. Ensure that staffing numbers are held at a level to maintain efficient and timely processing of project documentation.
• Responsibilities for Shop Drawings, Materials, Documents, RFI, IRS & MIR for consultant Approval and Records.
• Ensure that all the “incoming and outgoing”, “all Submittals” and other documents related to the contract are properly logged in Excel LOG’s as back to PCM Logs.
• Coordinate with Senior Management in the timely and professional production of all reports.
• Help define, track, log and retrieve program documents including drawings, drawing revisions, RFI’s, correspondence, payment requisitions, change management and health and safety documents.
• Create distribution lists and distributes documents as required.
• Create and update project-specific document control procedures and work instructions.
• Attending the weekly/monthly progressive and review meetings.
• Work closely with various project groups to ensure they achieve maximum efficiency in document handling avoiding waste of time.
• Develop and implement metrics which will be used to measure activity and performance of the Document Controllers and monitor document movement and reported events which will be assessed against agreed target figures.
• Ensure that staffing numbers are held at a level to maintain efficient and timely processing of project documentation.
• Track the Project’s documents with all the parties involved in Review and Approvals process to ensure timely approvals of the same, generate and distribute Tracking Reports on Biweekly and weekly basis.
• Responsible for the accuracy, integrity and associated attributes of the project documents.
• Design File Structure for the project to keep all the record of the project in a very organized manner and assist in setting up standard file indexes.
• Assigning the specific duties to each document controller.
• Maintain the project document distribution matrices and rosters.
• Create and update project-specific document control procedures and work instructions.
• Adopt archiving policies and contractual requirements to all documents.
• Enable information security procedures to apply to all documents.
• Develop and apply metrics to document transmissions between the Client, and Contractors aiming for Client’s confidence enhancement.
• Maintained documents in accordance with company processes and procedures.
• Reporting to PM on document control status & Assist in preparation of Fortnightly and monthly reports
• In-depth know-how document control processes, best practices for in the construction sector.
• Day to day processing of project documents, to include documents originated by the project team, vendor documents, client documents, program and documents originated by other contractors, Subcontractor documents etc.
• Maintaining main Project Server filing system, as well as proper management systems.
• Responsible for all mail & independently managed several office management.

Personal Information:
Father name - Hamesh Gul (Late)
Nationality - Pakistani
Academic Qualification - BA (Bachelor of Arts)
Language - English, Urdu, Arabic
Marital Status - Married
Religion - Islam
Iqama Status - Company Visa (Non Transferable)

Thank You!
Best Regard’s
Ihtisham Ulhaq