Lynn Iglesia
Administrative HR ExperiencedHighly competent professional with 14 years strong background in UAE in Human Resources and administrative functions throughout multiple industries and capacities.
Last Resume Update | May 6, 2019 |
Address | Dubai, United Arab Emirates |
lynn.iglesia@gmail.com | |
Phone Number | 00971504608749 |
Experience
Administrative Coordinator
Secretary / PA to Managing Director
Monitoring portals of MOH, MOPA, DHA, SEHA, and other End-Users.
Scan for RFQ and Tenders through health care websites. - enter & submit the information and by
making quotations through their portals
Prepare Sales and Accounts Report on weekly basis
Provides general administrative, clerical, and executive support tasks to all sales team
Maintain records and databases of employee information and company operations
Manage inventory of office supplies; purchase supplies and equipment when needed
Follow up client’s past due accounts
Address employees’ and clients’ queries (email, phone or personal)
Communicate with end user about quotation, offers and related issues
Human Resource Officer cum Document Supervisor
Support the development and implementation of HR initiatives and systems
Manage human resources activities, such as employment, compensation, employee relations, benefits,
training and employee services
Provide counselling on policies and procedures
Actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring
process
Create and implement effectively onboarding plans
Assist in performance management processes - Maintaining employee records and paperwork
Preparing Payroll, Leave settlement & Final settlement
Gathers all project information (schedules, data requests, tasks, project meetings,etc.)
Responsible for all material submittals for client’s approval
Administrator
Handles all kinds of documentation such as Invoice, Completion report and etc. for Building
Maintenance division of the company
Responsible for online bidding for Government Agency’s enquiries using “E-supply” (previous Tejari).
Manage Delivery schedule and prepare documents needed such as Invoice and Delivery Note
Perform such other basic accounting, financial, or administrative tasks as may be required
Prepares and compile monthly sales and collection report, payments and collection
Manage office expenses, stock purchases and petty cash account
Prepare Quotations requested by clients from hospitals, medical supply companies and private clients
Secretary cum Sales Corrdinator
Prepares Request for Quotations & Purchase Orders to International and Local Suppliers.
Prepare Quotations requested by different hospitals and medical companies.
Making follow up for the status of shipments with the suppliers.
Monitoring and service existing accounts through service calls on clients with past due accounts when
necessary.
Prepares Delivery Note and Invoice using Symantec Pc Anywhere System.
Prepares Monthly Sales Report
Responsible for online bidding on Tejari Transact for Government Agency’s enquiries.
Collects payment from hospitals and other customers when the sales engineers are not available.
Education
Basic Human Resources
Course Certificate in Basic Human Resources
Bachelor of Science in Banking & Finance
Bachelors Degree Graduate