Executive Secretary (March 1, 2017 to present)
 Update schedule on desk calendar, MS Outlook calendar and mobile phone
 Manage and maintain the President’s email and account
 Conduct weekday/everyday diary meetings with the President - to discuss
upcoming events/meetings
 Filter general information, queries and phone calls
 Ensure the president is full briefed on/prepared for in any
engagements/meetings
 Keep and retrieve files
 Arrange meetings & pre-order meals
 Arrange all travel related documents and requirements
 Assist in Board of Trustees Meetings: venue, meals & kit materials
 Farm out mails, letters, and items received
 Handle registration and transportation arrangements for
conference/workshop participations
 Manage office petty cash funds
 Make calls
 Provide tokens and cards
 Request checks
 Collect and send out documents for signature
 Facilitate Performance Management System Evaluation of Administrators
and staff under the President’s Office
 Assure the confidentiality of important matters
 Prepare some events